HR | Payroll Coordinator

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings). In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient travel and reimbursements, and Scout Academy, our secure, online, on-demand learning management system that ensures global compliance.

Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier. If this interests you, we’d love to have you join our rapidly growing team!

Position Summary

We are looking to hire a talented, eager, and skilled HR | Payroll Coordinator to join our team in our North Dallas office. The HR | Payroll Coordinator will support the HR functions of the company by maintaining employee files, processing payroll, various projects, and any other duties that may be assigned.

Responsibilities of this position include but are not limited to:

• Timely and accurate processing of semi-monthly payroll and processing special payrolls as needed
• Work with EOR vendors to process and manage international payroll
• Collect, track, review and enter all payroll-related items including timesheets, changes to compensation and deductions, bonuses and commissions
• Ensure receipt and storage of proper approvals and backup documentation
• Process checklists for new hires, salary and status changes, and terminations
• Track remote I-9 and e-verify process and tracks visa renewals
• First point of contact for employee questions related to payroll and PTO system
• Research and resolve payroll issues that may arise
• Create specialized reports utilizing ADP Workforce Now
• Conduct appropriate audits of payroll, benefits, and other HR programs
• Reconcile and process monthly benefit and HR invoices
• Provide support for recruiting efforts by posting jobs in ATS, creating offer letters, and running background checks
• Suggest process improvements and opportunities for automation
• Special projects and assisting with other HR duties as assigned
  
  

The ideal candidate will have the following experience, skills, and knowledge:

• 3 years’ relevant experience
• HRIS | HCM experience preferred (experience in ADP Workforce Now a plus)
• Previous payroll experience required (Fundamental Payroll Certification a plus)
• Strong analytical skills and basic understanding of accounting principles
• Ability to handle highly confidential information with the utmost care and discretion
• Organized, detail-oriented, sensitive to deadlines, flexible with changing priorities
• Professional demeanor, friendly and approachable
• Team player with excellent customer service skills and a natural desire to assist others
• Excellent verbal and written communication skills
• Excellent computer and MS Office Suite skills
  
  

The ideal candidate will have the following competencies and qualities:

• Strong analytical skills and basic understanding of accounting principles
• Ability to handle highly confidential information with the utmost care and discretion
• Organized, detail-oriented, sensitive to deadlines, flexible with changing priorities
• Professional demeanor, friendly and approachable
• Collaborative team player, fostering positive relationships with colleagues and clients
• Excellent verbal and written communication skills
  
  

Scout offers a competitive compensation and benefits package that includes contributions to your HSA and 401k. Visit our website at www.scoutclinical.com or follow us on LinkedIn for other employment opportunities.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER