Office Administrator

The Office Administrator will be instrumental in maintaining the operational efficiency and professional environment of our financial service firm. This role demands a detail-oriented and proactive individual capable of managing diverse administrative tasks, ensuring the smooth operation of our office, and providing a welcoming atmosphere for both employees and clients. The ideal candidate will have prior receptionist or administrative experience, excellent organizational skills, and a friendly, warm demeanor.

Equal Opportunity is Real Here

SCS embraces diversity and equal opportunity as essential to the core of who we are.

We are committed to building a team that represents a variety of backgrounds, perspectives,

and skills.

ESSENTIAL FUNCTIONS

Office Operations Management:

· Oversee all office/administrative functions, ensuring smooth operations daily.

· Manage office maintenance, cleaning schedules, security, and phone systems.

· Handle staff parking arrangements, furniture/equipment inventory and ordering.

· Coordinate equipment management and maintenance, file storage, gift logs, branded materials, travel coordination

· General Office Communications (event notifications, out of office reports, building updates, safety requirements, etcetera)

· Responsible for incoming and outgoing mail and packages.

Front Desk and Hospitality Management:

· Serve as the welcoming face of the firm, managing the front desk and fielding phone inquiries with a professional demeanor.

· Prepare hospitality amenities for meetings and maintain the office kitchen.

· Handle phone systems, including answering calls, taking messages, and directing inquiries to the appropriate person or department.

· Arrange conference rooms for meetings or events, involving lifting up to 50 pounds.

IT and Communications Interface:

· Collaborate with contracted IT support personnel for IT-related tasks.

· Manage IT inventory, asset tracking and assignment.

· Oversee all technology (computers, phones, IT, doors and equipment)

· Implement basic IT functions in partnership with staff and IT support.

· Manage site communication to ensure effective information flow within the team.

Infrastructure and Safety Management:

· Ensure office and kitchen supplies are adequately stocked.

· Maintain site safety protocols, including building access and safety drills.

· Oversee procurement for various non-recurring purchases.

· Keep the workspace organized and presentable for employees and clients.

Office Event Coordination and Logistics:

· Manage, plan, and develop various events.

· Take responsibility for event outcomes, demonstrating executive presence.

· Partner with management to understand event aspirations and target goals.

Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

· Strong ability to communicate with staff and external contacts, coupled with coordination skills for managing IT support and interfacing with various service providers.

· Prior receptionist, administrative assistant, or customer service experience, preferably in a professional or financial services environment.

· Excellent organizational skills with a keen attention to detail.

· Strong verbal and written communication skills.

· Ability to multitask, prioritize, and manage time effectively in a busy environment.

· Self-motivated, independent, confident, professional, detail-oriented, efficient, and a strong team player.

· Comfortable using office equipment (copiers, printers, fax machines) and basic office software (Microsoft Office Suite, Google Suite, Zoom, Teams).

· Basic understanding of technology and the ability to assist with troubleshooting.

· Professional appearance and demeanor, with the ability to create a welcoming and positive atmosphere.

· Enthusiastic, adaptable, and eager to learn new tasks and skills.

· Ability to maintain a high level of professionalism and confidentiality.

What We Offer:

· A dynamic and supportive work environment.

· The chance to be part of a thriving team in a fast-paced, rewarding industry

· Competitive salary plus bonus opportunities

· 100% coverage of medical/dental/vision care premiums for employees

· Generous 401(k) matching contributions of employee salary deferrals

· Vacation and paid holidays

· Ongoing career development, including training/certification

· Regular employee appreciation events and social outings

EDUCATION AND EXPERIENCE:

· High school diploma or equivalent required.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• Work in office daily from 8:00am-4:30pm
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

DISCLAIMER

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office management: 2 years (Required)

Ability to Commute:

• Bellevue, WA 98004 (Required)

Work Location: In person

Salary : $25 - $30