Marketing Logistics Coordinator

About Us

We are a dynamic marketing firm specializing in delivering innovative solutions and seamless event execution for our clients. We pride ourselves on fostering a collaborative and creative work environment where every team member contributes to our success. We are currently seeking a detail-oriented and highly organized Marketing Logistics Coordinator to join our team.

Position Overview

As a Marketing Logistics Coordinator, you will play a crucial role in the planning, execution, and follow-up of marketing events and logistics. This role requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and strong communication skills. If you are self-motivated and enjoy working in a fast-paced environment, we encourage you to apply.

Key Responsibilities

Event Coordination

• Manage attendee and booth registrations for clients marketing events.
• Coordinate hotel bookings and event request forms.
• Oversee post-event surveys to gather and analyze attendee feedback.
• Arrange products, marketing signage and furnishings shipping, tracking, and display for client’s event booths.

CRM Management

• Qualify and organize leads for marketing and sales teams for clients.
• Assign and update contact information in the CRM database for clients.
• Manage clients CEU course registrants and certificates for clients. 

Additional Responsibilities

• Compile and distribute quarterly post-event survey summaries.
• Prepare monthly analytic summaries for clients internal reporting.
• Manage shipping and receiving of shared assets for events and campaigns for clients.
• Track and log client asset requests to ensure timely responses.
• Coordinate the printing and distribution of marketing literature for clients.
• Process and oversee all promotional materials for clients.
• Maintain relationships with third party vendors for various marketing needs. 

Qualifications

• Proven experience in event coordination or a similar logistics/warehouse role.
• Familiarity with CRM systems (e.g., Microsoft Dynamics, Salesforce, HubSpot) is preferred.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Effective communication and interpersonal skills.
• Ability to build rapport and relationships with team and clients. 
• Self-motivated, with the ability to work independently in a remote setting.
• Bachelor’s Degree not required but preferred. 
• Must be based in Indianapolis, IN.
• Must be willing to be onsight in Indianapolis office minimum of two days per week.

What We Offer

• Flexible partial remote work environment.
• Competitive salary and benefits package.
• Bonuses based on company performance. 
• Paid time off and paid holidays. 
• Minimal travel required. 
• Opportunities for professional growth and development.
• Collaborative and supportive team culture.