What are the responsibilities and job description for the Office Assistant position at sdbor-sb?
Dakota State University is currently seeking an exceptional Office Assistant to join the President's Office, a pivotal role requiring attention to detail, professionalism, and a commitment to confidentiality. This role requires a proactive and efficient individual who can handle a wide range of administrative tasks, ensuring the smooth functioning of the office and providing essential support to the President and her team. This position will report to the Executive Administrative Assistant to the President. Key Responsibilities:Office Support: Provide general administrative support, including answering phones, handling mail, managing office supplies, and coordinating with other departments as necessary. Internal Communications: Manage incoming and outgoing correspondence, prioritizing urgent matters. Maintain a high level of confidentiality and professionalism in all communication.Travel Coordination: Research travel arrangements for the President, including airline and hotel accommodations, and ground transportation. Processing Reimbursements: Manage and process expense reports and reimbursement requests on behalf of the President. Ensure accuracy and compliance with university policies and procedures.Calendar Management: Assist Executive Administrative Assistant with coordinating and scheduling meetings, conferences, and events for the President, ensuring all necessary logistics are in place.Qualifications:Bachelor's degree preferred but not required.Previous experience in an administrative or office support role is a plus.Excellent organizational skills and attention to detail.Strong written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).Ability to handle sensitive and confidential information with discretion.Proactive, self-motivated, and able to work independently.Strong problem-solving skills and the ability to adapt to changing priorities. Must be authorized to work in the U.S. Sponsorship is not available for this position. Benefits:Flexible benefits package – including paid time off, health and retirement benefitsLife and disability insurance optionsReduced tuition, longevity pay and training opportunitiesProfessional liability coverageHow to Apply:DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu. Please submit a cover letter, resume, and a list of at least three professional references.For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.edu.Applications will begin to be reviewed immediately and continue until the position is filled.
