Administrative Assistant

SDK Design Group is an award-winning Architecture, Planning, and Interiors firm with locations in Costa Mesa, CA, Scottsdale, AZ and Tysons, VA. As an award-winning design firm driven by determined optimism and youthful demeanor. Our craft relies on working closely with clients and collaborators. We recognize mutual goals, build lasting relationships and value voices throughout the design process. Our studios have been designed to allow our creative collective to inspire one another – we are architects and designers guided by the belief that we are stronger as a team than as individuals.

Our passion is to create distinct and valuable designs by producing new interpretations of traditional styles and provide captivating designs that extend across a full spectrum of markets. Recognized for our sophisticated style and distinctive design, we are driven by implementing a unique strategy for each client that is both innovative and conducive to a true lifestyle. We are committed to excellence and providing a memorable experience for our clients by appreciating every opportunity that we are given to demonstrate our creativity and deliver an authentically defined space. By prioritizing coherence in design strategies, inventiveness, and determination we empower our team to use originality and imagination to ensure our projects lead through cutting-edge design.

Position Summary

We are currently seeking a Administrative Assistant in our Costa Mesa, CA office. The ideal candidate will be self-motivated, friendly and able to make guests and visitors feel welcome while being comfortable with self-managing assigned tasks. Daily tasks include providing administrative support and assisting staff in overseeing and maintaining one or more active projects. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.

Responsibilities

• Greet visitors, handle their inquiries, and direct them to the appropriate persons

Coordinate incoming and outgoing mail and parcel distribution

• Answer and direct phone calls to proper parties or offer to take messages

• Operate office equipment such as copiers, phone systems, and other applications

• Assist in organizing various meetings, conference calls

• Manage travel schedules; ensuring that all necessary accommodations, bookings, and transportation are accounted for and confirmed

• Facilitate team needs such as time-off requests, and catering requests for luncheons/meetings

• Act as the primary point of contact for building maintenance and facilities requests

• Create branded advertising campaigns and support the marketing and design teams by coordinating and collating content.

• Create, maintain and strengthen the organization’s overall brand through all media avenues.

• Take detailed notes and provide thorough summaries for team meetings

• Manage and stay in front of multiple busy calendars, balancing them appropriately

• Cultivate and maintain a pleasant and productive office environment

• Manage office supply inventory

• Handle other duties as needed

Requirements

• A minimum of 3 years of experience in an office atmosphere and assisting an administrative role

• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook

• Self-starter with an ability to handle multiple tasks simultaneously

• Impeccable organizational and time-management abilities

• Excellent written and verbal communication skills

• Excellent attention to detail

• Strong critical thinking skills

Salary/Benefits

We offer an extensive benefits package for this position including:

• Expected Salary range for this position is $20-$26hr
• Medical/Dental/Vision
• Paid vacation, sick leave, and holidays
• 401k Retirement

Additional Notes

SDK is an Equal Opportunity Employer and participates and is committed to welcoming and supporting a diverse community of professionals.