What are the responsibilities and job description for the Accounts Payable Clerk position at Seaboard Marine?
Long-term employment with opportunities for growth
We offer excellent benefits from day one, including:
We offer excellent benefits from day one, including:
- 401(K) Retirement Saving Plan w/ Employer Match
- Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
- Tuition & Certification Reimbursement
- Paid Time Off – (15 Days; prorated before 1st year)
- Parental Leave
- Paid holidays.
POSITION SUMMARY:
Position entails system entering of A/P invoices and accurate record keeping of accounting files for the company. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
GEOGRAPHIC REGION:
Please note applicants out of the geographic region for position applied will not be considered.
QUALIFICATIONS:
Required
- Recent data entry experience.
- Ability to type 30 WPM.
- Must be able to read, write, and speak intermediate to advanced English.
- Ability to communicate (read and write) effectively, professionally and friendly in a business environment.
- High school diploma or equivalent.
- Intermediate computer skills (MS Outlook & Excel).
- Must be able to accurately process alpha/numeric information.
- Possess strong organization and time management skills.
- Ability to prioritize, multi-task and work independently with limited supervision.
- Ability to establish and maintain effective working relationships with vendors and fellow employees.
- Ability to work extended hours, holidays and/or weekends as necessary.
Preferred
- Experience providing support in Accounts Payable related functions.
DUTIES AND RESPONSIBILITIES:
Primary
- Match ACH Batches for payment
- Match Check with backups for payment
- In charge of the AP files, keeping filing up to date and in order
- Enter AP invoices as needed
- Separate checks for distribution of mailing
- Print Brokerage checks
- Back up for entering manual payments (wire transfers) in the JDE system
- Communicate and assist vendor calls on a daily basis
- Review & Investigate Brokerage Statements and other AP faxes
- Code invoices and expense reports as needed
Secondary
- Create new vendor files & labels.
- Prepares and distribute ACH payment details.
- Performs additional related duties as assigned.
PHYSICAL REQUIREMENTS:
- While performing the duties of this job, the employee is regularly required to sit and use his/her fingers
- The employee frequently is required to talk and/or hear
- The employee is interchangeably required to sit, stand and walk
- The employee must occasionally lift t and/or move up to 10 pounds
- Ability to communicate (read and write) effectively in a business environment
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
SAFETY REQUIREMENTS:
- Report safety hazards
- Immediately report incidents involving injury, illness, or property damage
- Wear protective PPE (Personal Protective Equipment) as instructed or necessary
- Comply with all company safety policies, procedures, and rules
- Refuse any unsafe task or operation
- Participate in safety meetings and training
- Be constantly aware of their personal safety and that of their coworkers
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Accounts Payable Manager and indirect supervision from the Director of Finance. Does not exercise supervision over any position.
CONDITIONS:
- Indoors office. Exposed to controlled temperature and office environment.
- The noise level in the work environment is usually quiet.
DISCLAIMER:
- We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
- If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com
- The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them f rom the position if the work is similar, related or a logical assignment to the position.
- The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
