Event Coordinator

Summary Description:
Seabrook Hospitality is a provider of premier event services, dedicated to delivering unforgettable experiences to our clients and guests. We specialize in organizing and executing a wide range of public events, from intimate gatherings to large-scale functions, ensuring every detail is meticulously planned and flawlessly executed. Seabrook Hospitality is seeking a dynamic and organized Event Coordinator to join our team. The Event Coordinator will play a crucial role in the seamless execution of events by overseeing the setup and breakdown, managing staffing requirements, and coordinating with various vendors to ensure the success of each event.

Job Duties and Responsibilities (Essential Functions):

• Coordinate with the event planning team to understand setup requirements for each event.
• Oversee the setup of event spaces, including arranging furniture, decorations, and other necessary items.
• Ensure timely breakdown and cleanup of event spaces following the conclusion of each event.
• Oversee event staff during setup and breakdown to ensure efficiency and adherence to timelines.
• Provide ongoing support and guidance to event staff, addressing any issues or concerns that may arise during events.
• Serve as the primary point of contact for all vendors involved in events, including catering, audio-visual, and rental companies.
• Coordinate vendor services and logistics, ensuring timely delivery and setup of equipment and services.
• Build and maintain strong relationships with vendors to facilitate seamless collaboration and communication.
• Assist in the coordination and execution of events, working closely with the event planning team to ensure all aspects of the event run smoothly.
• Troubleshoot any issues or challenges that may arise during events, taking proactive measures to resolve them quickly and effectively.
• Provide exceptional customer service to clients and guests, addressing any requests or concerns professionally and courteously.
• Maintain accurate records of event details, including setup requirements.
• Prepare event reports and evaluations, documenting successes and areas for improvement.
• Adhere to budget and financial guidelines of events as set forth by event management.
• Perform other duties as assigned.

Knowledge/Skills/Abilities:

• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with clients, vendors, and internal teams.
• Detail-oriented with a keen eye for design and aesthetics.
• Ability to remain calm and composed under pressure, with the flexibility to adapt to changing circumstances.
• Availability to work evenings, weekends, and holidays as required by event schedules.

Qualifications:

• Associate’s degree or related experience in Hospitality Management, Event Planning, or a related field preferred.
• Proven experience in event coordination, preferably in a hospitality or catering environment.
• Proficiency in Google Suite and event management software.
• All candidates must pass a background check prior to employment.

Physical Requirements (including but not limited to):

• Visually or otherwise identify, observe, and assess distance, color, and depth.
• Required to regularly communicate with others and exchange accurate information.
• Frequently move up to twenty-five (25) pounds and occasionally move up to fifty (50) pounds.
• Must be able to work within different temperature changes, indoors to outdoors; moving between buildings and working around moving equipment/machines; occasionally ascend/descend a ladder or stairs as required, stooping /bending, pushing/pulling.
• Ability to work overhead and at heights up to and occasionally exceeding 10 Feet.
• Occasional exposure to moving objects and other machines in operation; Occasionally exposed to dust, gas/fumes, airborne particles, extreme heat or cold, electric shock, vibration, chemicals; and noise.
• Driving a personal vehicle for errands required. Valid State issued driver’s license, State Minimum Insurance, and clean driving record required.

Hourly Wage: $19-$22
Employment Status: Full-Time

Seabrook Offers

• Medical, Dental and Vision Insurance for all full-time team members
• 401(k)
• Basic Life Insurance – 100% Company Paid
• Voluntary Life, Critical Illness and Accident Insurance
• Paid Time Off:
  • 10 days (80 hours) earned up to 2 years of service.
  • 15 days (120 hours) earned upon completing 2-4 years of service.
  • 20 days (160 hours) earned upon completing 5-8 years of service.
  • 25 days (200 hours) earned upon completing 9 years of service.
• Employee Assistance Program
• Teladoc Virtual Services
• Tuition Reimbursement
• Discounts and Rental Credits

Seabrook is an equal opportunity employer, committed to fostering an inclusive and diverse workplace. We encourage candidates of all backgrounds to apply.

Salary : $19 - $22