Executive Assistant

Location: This position is an on-site role in Stuart, FL

JOB SUMMARY:

The Executive Assistant supports executive officer(s) by fulfilling administrative tasks as appropriate for the business area and other executive officers. The Executive Assistant must be able to work both collaboratively and independently on tasks that are complex and highly sensitive in nature, which support the executive officer’s management and leadership of the business. This Executive Assistant shall provide support through a wide range of duties, including research and data compilation, attend and draft meeting minutes, prepare correspondence and prioritize items that need attention. This position requires a high level of integrity, as the role is exposed to confidential and sensitive information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support for projects and management routines
• Calendar maintenance, meeting coordination
• Expense report preparation and processing
• CPE monitoring and tracking
• Travel coordination and event registrations
• Support performance management routines - maintain documentation relating to goal development and performance feedback in support of midyear and annual review process
• Coordinate team building events and support culture initiatives
• Support onboarding of new hires
• Coordinate and prepare minutes of meetings, compile, and distribute committee packages; arrange locations, facilities, refreshments, and conference equipment for meetings.
• Prepare and assemble reports, presentations, memorandums, and letters.
• Provide technical support to executives and directors before and during meetings, conference calls, audiovisual presentations.
• Gatekeeper; Prioritize Executive functions/meetings; Proactively manage executives’ time by researching and routing correspondence; drafting responses and documents; collecting and analyzing information; initiating communications.
• Anticipate in advance potential roadblocks, queries or scheduling needs to plan and resolve with executives, the board of directors, and third parties accordingly.
• Attend phone calls and multiple phone lines to screen, answer, and transfer calls to appropriate parties.
• Logistics coordination.
• Adheres to Seacoast Bank’s Code of Conduct.

EDUCATION and/or EXPERIENCE:

• Bachelor’s Degree required in a business-related area. Other degrees or certifications considered.
• Minimum 2 years of administrative management experience required, preferably in banking or a comparable firm. C- Level support preferred.
• General bookkeeping and strong math skills are essential.
• Knowledge of advanced MS Office applications; Word, Excel, PowerPoint, and Outlook
• Solid experience with technology, applications, iPad/Apple Products,
• Strong analytical, written, and verbal communication skills
• Ability to plan, prioritize and manage multiple tasks assigned to meet deadlines, and the flexibility to juggle varying assignments.
• Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice.
• The ability to anticipate needs, think critically, and recommend solutions in advance.
• Must be detail-oriented, highly organized, and a team player.
• Willing to assist others, including, and not limited to other senior management, executive direct reports, directors, customers, and shareholders.
• Good understanding of bank policies, procedures, and operations
• Ability to manage complex and highly confidential information.
• Comfortable working autonomously and across multiple tasks and reporting into different working teams and Executive Officers

The Statements above are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be an exhaustive list of responsibilities, duties, and skills.  Because these statements are general, the job description is used for a variety of purposes including job evaluations; performance reviews; recruitment; etc. All Associates are required to adhere to the highest legal and ethical standards applicable to our industry.  It is the policy of Seacoast Bank that all Associates will be familiar and compliant with all regulatory, legal, ethical and Bank risk mitigation requirements pertaining to both our industry and their individual roles.  This includes the on time, successful completion of annual required training post-hire and effective execution of role responsibilities.