Executive Assistant

Job Description

Job Description

Location : This position is an on-site role in Orlando, FL

JOB SUMMARY :

The Executive Assistant supports executive officer(s) by fulfilling administrative tasks as appropriate for the business area and other executive officers. The Executive Assistant must be able to work both collaboratively and independently on tasks that are complex and highly sensitive in nature, which support the executive officer’s management and leadership of the business. This Executive Assistant shall provide support through a wide range of duties, including research and data compilation, attend and draft meeting minutes, prepare correspondence and prioritize items that need attention. This position requires a high level of integrity, as the role is exposed to confidential and sensitive information.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Support for projects and management routines
• Calendar maintenance, meeting coordination
• Expense report preparation and processing
• CPE monitoring and tracking
• Travel coordination and event registrations
• Support performance management routines - maintain documentation relating to goal development and performance feedback in support of midyear and annual review process
• Coordinate team building events and support culture initiatives
• Support onboarding of new hires
• Coordinate and prepare minutes of meetings, compile, and distribute committee packages; arrange locations, facilities, refreshments, and conference equipment for meetings.
• Prepare and assemble reports, presentations, memorandums, and letters.
• Provide technical support to executives and directors after and during meetings, conference calls, audiovisual presentations.
• Gatekeeper; Prioritize Executive functions / meetings; Proactively manage executives’ time by researching and routing correspondence; drafting responses and documents; collecting and analyzing information; initiating communications.
• Anticipate in advance potential roadblocks, queries or scheduling needs to plan and resolve with executives, the board of directors, and third parties accordingly.
• Attend phone calls and multiple phone lines to screen, answer, and transfer calls to appropriate parties.
• Logistics coordination.
• Adheres to Seacoast Bank’s Code of Conduct.

EDUCATION and / or EXPERIENCE :

The Statements above are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties, and skills. Because these statements are general, the job description is used for a variety of purposes including job evaluations; performance reviews; recruitment; etc. All Associates are required to adhere to the highest legal and ethical standards applicable to our industry. It is the policy of Seacoast Bank that all Associates will be familiar and compliant with all regulatory, legal, ethical and Bank risk mitigation requirements pertaining to both our industry and their individual roles. This includes the on time, successful completion of annual required training post-hire and effective execution of role responsibilities.

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