Commercial Construction Project Coordinator

About

Seagate Development Group (SDG) is a leading, full-service company specializing in design-build processes. This reflects in doing everything the Seagate way: Bringing exceptional concierge levels of service to everything we do.

Our Commercial Team transforms our varied and diverse client’s vision into a performing reality. We do this through a passion for the process and financial stewardship encompassing flexibility, trust, attention to detail, and transparency. We use a ‘concept-to-completion’ approach that brings assets to life repeatedly and generationally.

We Bring This Mission To Life Through The Following

Seagate Core Values

• Humble: Humble people are quick to share credit, praise others frequently, and celebrate team success.
• Hungry: Hungry people constantly look for more responsibility and own the organization’s goals personally.
• Smart: Smart people are emotionally intelligent, exercise great judgment, and are fully aware of the effect their words will have on their team.
• Fun: Fun people are passionate with an entrepreneurial spirit who thrive in wowing customers, caring about others, and celebrating being a pillar in the community.
  
  

Job Summary

As a Project Coordinator you support the Construction Project Managers and assist in the successful planning, execution, and completion of construction projects. This role requires strong organizational, communication, and coordination skills to facilitate project tasks, manage documentation, and ensure seamless collaboration among project teams. Your unwavering dedication to meeting and surpassing client needs will ensure project success and cultivate a culture of continuous improvement and innovation, shaping the future of our organization and leaving a legacy of excellence in customer service.

As a cohesive team, we strive to consistently wow clients with unparalleled service and exceptional quality. We embrace our responsibility for excellence, understanding that each project and interaction we undertake reflects our commitment and reputation.

What You Do

• Maintain accurate and up-to-date project documentation, including contracts, drawings, permits, and correspondence.
• Organize and archive project files, ensuring easy access and retrieval as needed.
• Prepare and distribute project-related documents, such as meeting agendas, minutes, and progress reports.
• Assist in the development and maintenance of project schedules, updating timelines and milestones, as necessary.
• Coordinate meetings, site visits, and other project-related activities, ensuring alignment with project goals and deadlines.
• Communicate schedule changes and updates to relevant stakeholders in a timely manner.
• Liaise between project teams, subcontractors, suppliers, and vendors to facilitate communication and collaboration.
• Assist in the procurement of materials and equipment, coordinating delivery schedules and logistics with the Project Manager.
• Provide administrative support to project managers and team members, including scheduling meetings and managing calendars.
• Assist in monitoring project budgets, uploading and coding credit card expenses, and approving invoices.
• Assist Project Manager with permitting and tracking of all primary and subcontractor permits needed.
• Maintain utility accounts and ensure proper coding and approval to invoices.
• Support quality control efforts by assisting in inspections, documenting deficiencies, and following up on corrective actions with Construction Managers.
• Manage and maintain RFI & submittals process in Procore. Ensure most current plans are uploaded to Procore.
• Assist in resolving quality-related issues and implementing improvement initiatives as needed.
• Identify potential risks and issues affecting project timelines, costs, or quality.
• Assist in developing risk mitigation strategies and contingency plans.
• Report any observed or anticipated risks to project management and contribute to problem-solving efforts.
• Assist with weekly OAC meetings by taking notes, keeping updates with links to county permit portal and distribution of meeting notes to all stakeholders.
  

Who You Are

• Previous experience in a construction-related role, preferably in project coordination or administration.
• Proficiency in project management software and tools, as well as MS Office applications (e.g., Excel, Word, PowerPoint) and Procore.
• Strong organizational skills and attention to detail.
• Excellent communication and people skills, with the ability to interact effectively with diverse stakeholders.
• Ability to prioritize tasks, manage time efficiently, and work under pressure in a fast-paced environment.
• Knowledge of construction processes, terminology, and documentation practices.
• Familiarity with relevant building codes, regulations, and safety standards.
• Ability to adapt to changing priorities and work independently with minimal supervision.
• Knowledge of Procore or ability to learn.
• Experience delighting clients and team members with customer service.
  
  

Nice to Have

• Experience in commercial construction.
• Degree in construction management, engineering, business administration, or related field (
• Certification in project management is a plus.
• State of Florida contractor’s license
  
  

Benefits

• Medical, Dental, Disability and Life Insurance – Effective Immediately
• 401(k) Matching – After 90 Days
• Ongoing Education (Third-Party Conferences, Seminars/Webinars and Networking Events)
• Two Weeks of Paid Vacation
• Five Paid Personal Days
• Seven Paid Holidays
• Cell Phone Reimbursement
• Car Allowance
• Gas Card
  
  

Seagate Development Group and all affiliated companies provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.