What are the responsibilities and job description for the Executive / Personal Assistant position at Search Services?
Our successful investment client is seeking a highly organized and proactive Executive / Personal Assistant to support a key executive at the firm. The ideal candidate will ensure that personal and professional obligations are seamlessly managed. Responsibilities also include overseeing the day-to-day operations of the Houston office, ensuring a smooth and efficient work environment.
Key Responsibilities
Manage complex calendars, scheduling meetings, travel, and personal appointments
Handle travel arrangements for business and personal trips, ensuring seamless logistics
Serve as a liaison between the executive and internal / external stakeholders, maintaining professionalism and confidentiality
Assist with event planning, both professional and personal, including team offsites and client entertainment
Anticipate needs and handle personal errands to make daily life more efficient
Oversee the setup and ongoing management of the new Houston office, ensuring smooth day-to-day operations
Maintain office supplies, coordinate vendor services, and manage facilities-related needs.
Handle invoices, expense reports, and document preparation (Word, Excel, PowerPoint)
Organize and maintain confidential files and records
Act as the point of contact for office service providers, ensuring timely and professional support
Assist in planning client meetings, team gatherings, and business functions
Preferred Qualifications :
Highly organized and detail-oriented, with the ability to manage multiple priorities
A problem solver who thrives in fast-moving, high-pressure environments
Trustworthy and discreet, able to handle sensitive information with confidentiality
Flexible and adaptable
Tech-savvy, with strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
Requirements : Bachelor’s degree
5 years of experience in a similar role supporting executives or high-net-worth individuals
Strong communication and interpersonal skills
Ability to work independently while also collaborating with the broader team
Experience managing both professional and personal responsibilities for a senior executive
