What are the responsibilities and job description for the Accounts Payable Accounts Receivable Clerk position at Search Solution Group?
AP/AR Specialist Job Description
Key Responsibilities:
- Accounts Payable:
- Process incoming vendor invoices, ensuring proper coding to general ledger accounts.
- Review and verify accuracy of invoices and payment terms.
- Prepare and process checks, ACH payments, and credit card payments for vendors.
- Maintain vendor records, ensuring up-to-date contact details and payment preferences.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Ensure timely payments are made to avoid late fees and maintain positive vendor relationships.
- Assist in month-end closing by preparing AP reports and reconciling the AP ledger.
- Accounts Receivable:
- Generate and send invoices to customers in a timely manner.
- Track customer payments and ensure that all amounts owed are collected.
- Apply payments to customer accounts in QuickBooks Online.
- Monitor overdue accounts and follow up with customers to ensure timely payment.
- Maintain and update customer records in QuickBooks Online, ensuring accurate billing and contact information.
- Assist in month-end closing by preparing AR reports, tracking aging accounts, and reconciling the AR ledger.
- General Accounting Tasks:
- Reconcile accounts payable and receivable transactions with bank and credit card statements.
- Assist with financial reporting and provide support during audits.
- Prepare financial reports related to AP and AR as required by management.
- Ensure compliance with company policies and applicable financial regulations.
- Assist with payroll processing, if necessary.
Required Skills & Qualifications:
- Proven experience working with QuickBooks Online (mandatory).
- Strong understanding of accounts payable, accounts receivable, and general accounting principles.
- High attention to detail and accuracy.
- Ability to work independently and manage multiple tasks effectively.
- Proficiency in Microsoft Office Suite (Excel, Word).
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and manage sensitive financial information.
- Problem-solving skills to handle discrepancies and complex situations.
Salary : $30 - $34
