What are the responsibilities and job description for the Registrar position at Seattle Colleges?
Opportunity Description
North Seattle College is looking to hire Registrar-Enrollment Services.
Salary Range for this position is $92,902 to $128,293 annually.
Application and required materials must be submitted no later than / Opportunity is open until filled, first review of materials will begin April 7th, 2025.
Position Summary
Under the supervision of the Dean, Student Success, the Registrar provides administrative leadership, development and coordination, supervision, fiscal, and operational oversight for Registration, Records, and Credentials and serves as the college Registrar.
The Registrar supervises the manager of admissions, records and credentials evaluator lead.
This position is typically scheduled for working Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed.
About Us
We are a district of three distinct colleges - North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
Application Procedures
Notice To Applicants
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What You Will Be Working On
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources
Office Setting
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.
Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance
Background Check Statement
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required
North Seattle College is looking to hire Registrar-Enrollment Services.
Salary Range for this position is $92,902 to $128,293 annually.
Application and required materials must be submitted no later than / Opportunity is open until filled, first review of materials will begin April 7th, 2025.
Position Summary
Under the supervision of the Dean, Student Success, the Registrar provides administrative leadership, development and coordination, supervision, fiscal, and operational oversight for Registration, Records, and Credentials and serves as the college Registrar.
The Registrar supervises the manager of admissions, records and credentials evaluator lead.
This position is typically scheduled for working Monday through Friday 8:00AM to 5:00PM. The schedule may vary depending on program needs. May be required to work evenings and weekends as needed.
About Us
We are a district of three distinct colleges - North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
- Competitive Pay Rates
- Promotional Opportunities
- Great Medical, Dental, and Retirement plans
- Paid Sick and Vacation Leave
- Transportation benefits
- Tuition Waivers
- PEBB Wellness Plan
- Washington State Employee Assistance Programs (EAP)
Application Procedures
- Attached current Resume
- Attached cover letter addressing how your background intersects with the job
Notice To Applicants
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
What You Will Be Working On
- Serve as the college Registrar and custodian of the all-academic records and college seal.
- Maintain and apply knowledge of applicable federal, state, district, and college regulations, policies and procedures.
- Respond to internal and external requests regarding enrollment data and statistical reports.
- Serve as the college Family Educational Rights and Privacy Act (FERPA) officer.
- Promote and disseminate procedures for the campus about confidentiality and privacy laws of student records in compliance with federal and state laws and provide FERPA training.
- Promote and implement the use of new technology and student-oriented customer services.
- Serve on college and district committees and participate in professional activities, e.g. college liaison to the Admissions and Registration Council (ARC).
- Lead the operational activities such as budgeting, staffing, coordinating, evaluating, and supervision of the day-to-day functions of the assigned Student Services units. (Admissions, Registration, Credentials, and Records.
- Ensure compliance with federal, state, district, and college regulations, guidelines, and processes pertaining to each of the assigned units.
- Oversee the communication of policies and procedures to students, staff, faculty, and the public concerning each of the assigned units.
- Provide oversight for staff responsible for the appropriate determination of residency statutes for students based on the Washington state residency WACs and RCWs.
- Respond to legislated initiatives and mandates that require the implementation of services, products, or processes.
- Participate in campus enrollment initiatives; serve as a member of Strategic Enrollment Management and Guided Pathways Committees.
- Cultivate relationships and establish and maintain effective collaboration with all campus units and the assigned units.
- Provide leadership for processes associated with the Student Management System (SMS) including security access for the student management system.
- In collaboration with the Dean for Student Success coordinate and provide services in a manner that is responsive to the needs of students, the College, the District, and the community, facilitating student enrollment, persistence, and completion.
- Collaborate with the Office of Equity, Diversity, Inclusion & Community in promoting equitable practices, dialogue across differences, continual learning about equity, and collaboration.
- Contribute to a transparent decision-making system that maintains and improves the quality of services. Use data to make informed recommendations and decisions.
- Ensures that resource allocation is strategically guided and supports the achievement of the College's and District's mission, vision, and strategic plans.
- Other duties as assigned.
- Evidence of successful leadership experience working directly with a diverse, multicultural student population with an emphasis on leadership, team building, and student advocacy.
- Demonstrated ability to successfully work with individuals representing a wide range of educational, professional, and cultural experiences.
- Demonstrated familiarity with the goals and objectives of a comprehensive community college.
- Demonstrated ability to supervise, manage, and build productive diverse teams.
- Demonstrated technology skills in student management databases including experience in PeopleSoft Campus Solutions or related college/state student management systems.
- Ability to address, mitigate, and de-escalate conflict.
- Five years of documented, successfully, and progressively responsible experience administering programs and student support service components of higher education.
- Demonstrated excellent, and effective, organizational skills.
- Demonstrated excellent communication skills.
- Demonstrated experience managing multiple budgets and analyzing enrollment trends.
Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources
Office Setting
Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
- Ability to operate office equipment, receive and interpret data, and prepare various materials
- Ability to exchange information with supervisor, lead, co-workers, and students
- Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
- Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings
Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.
Inquiries regarding compliance and/or grievance procedures may be directed to the Director of Legal Compliance
Background Check Statement
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required
Salary : $92,902 - $128,293
