Administrative Assistant

About SCC

Most people are familiar with the Seattle Convention Center (SCC) because we host a large variety of meetings, events, and conventions. That is the primary role we play – the Center provides a venue in which people gather from around the region, the nation and the world to share ideas, celebrate and learn.

But our role goes well beyond that. The Center has a longstanding commitment to positively impact the lives of those in our region and beyond, advancing the common good. The legacy of our civic actions for the community holds as true today as when we opened our doors in 1988. Read more about our Community Impact here.

Employees are the heartbeat of this extraordinary service culture and contribute to our collective success. This will be even more evident as we scale our operations to support two buildings, Arch and Summit, in the vibrant core of downtown Seattle.  

Position Summary

The Administrative Assistant is tasked with providing professional administrative support to the Director, Assistant Director, and the team. They will impact the department through providing exceptional internal and external guest service through a wide range of administrative tasks with composure, dedication, accuracy, and efficiency. In consistently delivering positive communication to all clients, employees, and partners, to enable the team to meet goals and maximize profits while delivering extraordinary service.

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

•       Assist the team in accomplishing their daily tasks.
•       Support department efforts to achieve or exceed established goals, team goals, core work criteria, and support sales initiatives as defined in plans and strategies.
•       Work in a team environment with co-workers and other professionals, providing the best opportunity for overall facility revenue, operations, and/or administrative functions.
•      Provide administrative support to the Director and Assistant Director, Managers, and if applicable,  other department staff on strategies to secure new business, provide operational and/or administrative assistance in the management of the two buildings.
•      Research, develop and maintain resources for unique supplies and materials to support organizational strategies.
•      Schedule and coordinate department meetings; assist with department activities.
•      Provide clerical support, which may require discretion and confidentiality, to include, but not limited to answering telephones, responding to email inquiries, arranging meetings, research projects, preparation of financial reports and personnel correspondence, purchasing, and credit card processing
•      Proficiency in Microsoft Office applications including Word, Excel, Power Point and Teams.
•      Maintain working knowledge of department procedures, database software, desktop publishing, word processing, and other software applications.
•      Perform all assignments with an attention to the safe operation of equipment and supplies, especially as it relates to the safety of self and others working within the area.
•      Perform all duties in a professional productive manner, in accordance with the Quality Service Program, to ensure the successful operation of the SCC.
•      Comply with the Center's mission and all standards, procedures and established programs and support compliance by department staff.
•      Other duties as assigned by the Director or Assistant Director that further the department mission, vision and purpose

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to see, talk, hear, sit, stand, walk and reach with hands and arms.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Minimum Qualifications:

•      High school diploma or general education degree (GED)
•      Two (2) years of work experience in an administrative support position
•      Direct experience with confidential information and providing a high level of customer service

*Equivalent combinations of education and experience may be considered.

Preferred Qualifications:

•      Experience in a hospitality or venue environment

Benefits Highlights:

• Pay: $25.00 - $37.50/hour based on experience and qualifications. 
• Paid Leave benefits 
• Vacation (12 days in first year) 
• Paid holidays (11 set by SCC, 2 personal) 
• Medical, dental and vision insurance 
• Life insurance
• 457(b) retirement savings plan
• Subsidized transportation and parking benefits 

Schedule: Typically, Monday to Friday. Flexibility to work evenings/weekends dependent on event schedule. 

Work Location: Seattle, WA 98101. 

Disability Accommodations and Equal Employment Opportunity

If accommodations are required either to complete the application process and/or attend an interview, please contact the Human Resources Department at 206-694-5038.

Seattle Convention Center is committed to the policy of equal employment opportunity and nondiscrimination on the basis of race, creed, color, national origin, sex, marital status, sexual preference, orientation, gender identity, genetic information, pregnancy, age, religion, veteran status, military status, disability, or any other status protected by law.

Notes on the Application Process

•      This posting may be taken down at any time. Review of applications will begin immediately
•      Only applications submitted directly to Seattle Convention Center’s jobs page will be considered; applications submitted via external websites / apps will not be received
•       A current resumé may be submitted in lieu of filling out the attached Application for Employment only if it includes accurate dates – including month and year – of both previous employment and any relevant experience/education history.
•      In the event your application is selected for interview, a hiring representative will reach out via your provided phone or email contact information. The final hiring process will involve criminal background check