What are the responsibilities and job description for the Accounting Analyst III position at Seattle Public Schools?
Conducts advanced level professional accounting analyses and assessments related to the capital project and general funds and complex master data management and payroll accounting. Audits general fund fiscal systems. Develops financial reports and reporting practices. Authenticates fiscal data, and perform data extract and analysis, as needed.
50%
- Conducts General Fund or Capital Project Fund accounting, Master Data management, and Payroll Accounting, as assigned.
- Prepares monthly journal vouchers and reconcile accounts.
- Compiles monthly and quarterly financial statements.
- Researches and analyze related issues.
- Designs and maintains database for General fund, Capital Project and System controls.
- Oversees SAP HR/Payroll accounting system and Financial and other systems used by Accounting Department, for system operations, integration and transmission, as assigned.
- Acts as liaison with HR, Payroll and Department Of Technology Services(DoTs) in payroll posting and other related operation issues.
- Oversees the financial system’s master data, ensuring it is in compliance with SAP system requirements, and district data structure approach and policy. This requires an intimate knowledge of both FI and FM systems, and in the interplay and setup of Funds, Cost and Fund centers, and new G/L and commitment items.
- Develops reports and statements to meet state audit standards and to provide accounting information needed for management decision-making.
- Initiates changes in reporting procedures in order to accommodate changing informational needs.
25%
- Balances external financial data and general fund and Capital Projects Fund posting, as assigned.
- Audits computer input and output for accuracy and compatibility with external financial sources.
- Develops balancing procedures for payroll, vendor payments, cash receipting and disbursement, revenue, revenue accruals, and expenditure accruals.
- Works with DOTS and other relevant departments to develop test plans for regular, mandated SAP upgrades and enhancements to systems, and special requested changes, and ensures correct system results are attained.
- Recommends accounting cycle procedural, documentation and reporting improvements.
10%
- Ensures that accounting procedures and practices for the District general and capital funds conform with current accepted accounting principles for government agencies and that they comply with state and federal requirements.
- Researches, analyzes, interprets and applies promulgations of public and government accounting organizations.
- Provides consultation and assistance to District staff regarding Generally Accepted Accounting Principles and accounting practices and concepts to assist staff in implementing administrative directives or changes.
10%
- Responds to state audit staff inquiries and actions.
- Coordinates reporting functions with state audit staff, King County Finance Office, SPI finance and accounting staff, school business-related organizations, and other District organizational units.
- Conducts internal audits.
5%
- Assists Accounting Section staff to resolve financial reporting problems, as appropriate.
- Designs and maintain database for unclaimed property, cash office.
- Develops and prepares ad hoc reports, extracts and data, as required or requested.
- Supervises assigned staff per project(s).
- Assigns and reviews work.
- Recommends hiring, discipline, or change in assignment.
- Evaluates staff.
- Ensures adequate training and cross-training.
OTHER FUNCTIONS:.
- Develops system queries in SAP. In FI reporting and in HR's payroll reporting.
- Designs, develops and maintains Access databases to assist with accounting operations and reporting.
- Assists supervisor with various tasks.
- May perform related duties consistent with the scope and intent of the position.
RELEVANT COMPETENCIES:
Customer Focus
Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.
Customer Focus
Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-quality customer service.
- Makes customers and their needs a primary focus of his/her actions.
- Thinks ahead and considers the impact of actions both internally and externally.
- Develops trust, credibility and maintains strong relationships with customers.
- Goes the extra mile to satisfy customer needs and expectations
Functional/Technical Skills
Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.
Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.
- Understands the technical aspects of the job and keeps up-to-date on key technical or functional aspects of the job.
- Applies appropriate technical/functional knowledge to address situations in a timely manner.
- Thinks of ways to apply new developments to improve organizational performance.
- Shares expertise and skills with others when appropriate.
Quickly learns and integrates new technical skills and knowledge; seeks out avenues to enhance technical knowledge.
- Picks up and integrates technical skills quickly.
- Recognizes trends and effectively prepares for changes.
- Seeks out opportunities to advance one's learning in relevant technical disciplines.
Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; thinks well on his or her feet.
- Makes timely and sound decisions based on analysis, wisdom, experience and judgment.
- Takes appropriate action that is consistent with available facts, time constraints and possible outcomes.
- Takes calculated risks.
- Takes responsibility for decisions.
Interpersonal Skills
Is warm and easy to approach; builds constructive and effective relationships; uses diplomacy and tact to diffuse tense situations; has a style and charm that immediately puts others at ease and disarms hostility.
Is warm and easy to approach; builds constructive and effective relationships; uses diplomacy and tact to diffuse tense situations; has a style and charm that immediately puts others at ease and disarms hostility.
- Relates well with others.
- Builds constructive and effective relationships.
- Considers and responds appropriately to the needs and feelings of different situations. Is tactful, diplomatic and demonstrates consistency and fairness.
DISTRICT-WIDE CORE COMPETENCIES:
Collaboration
Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.
- Is seen as a team player who encourages efficient and effective collaborations.
- Works skillfully in difficult situations with both internal and external groups.
- Represents his/her own interests while being open-minded to other groups.
- Builds respectful and productive relationships internally and externally.
Getting Results (Action Oriented)
Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.
Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.
- Demonstrates a strong sense of urgency about solving problems and getting work done.
- Focuses on achieving the goal even in the face of obstacles.
- Assumes responsibility for starting and finishing work with minimal supervision.
- Strives for new levels of performance.
Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.
- Weighs the consequences of options before making a decision.
- Applies appropriate criteria to situations for the purpose of making decisions.
- Displays self-confidence in own judgment.
- Focuses in the facts and solutions instead of opinions and problems.
Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
- Deals with people and situations in an honest and forthright manner.
- Represents information and data accurately and completely.
- Represents the confidentiality of information and concerns shared by others.
- Takes ownership if a mistake is their own and does not blame others.
Accountability
Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.
Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.
- Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
- Holds individuals and team accountable for their actions and results.
- Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
- Aligns own activities and priorities to meet broader organizational needs.
- Demonstrates courage and confidence in his or her own ability.
KNOWLEDGE, SKILLS AND ABILITIES:
- Generally Accepted Accounting Principles (GAAP).
- Fund Accounting.
- Financial management principles, concepts, theories and techniques.
- Intermediate level with Excel
- Knowledge of District operations, i.e., purchasing, accounting, financial, human resources processes and grant administration.
- Interpersonal relations.
- Providing customer service.
- Analyzing program budgets.
- Providing training to staff regarding utilization of the system and requirements.
- Programming skills in Microsoft Access database.
- Proficient with Excel, Word, Monarch Pro, PowerPoint.
- Proficient with ABAP queries in SAP.
- Communicate effectively orally and in writing.
- Interpret financial data.
- Assign, supervise and evaluate work of clerical staff.
- Analyze complex data and effective recommendations.
- Maintain effective working relationships with District staff and the public in a multi-cultural community.
EXPERIENCE/EDUCATION:
A typical way to obtain the knowledge and abilities would be:
Four (4) years of professional-level accounting experience; Bachelor's degree in Accounting, Business Administration, or a closely related field; Master degree preferred; Master's degree in accounting, business administration or a closely related field may substitute for two (2) years of the required experience; additional qualifying work experience may substitute for up to two (2) years of the education requirement, providing that 30 quarter hours of college-level accounting has been completed; or an equivalent combination of education and experience.
Any equivalent combination of education, experience and training that provides the relevant knowledge, skills and abilities to perform the work will be considered.
DESIRED CERTIFICATION & LICENSES:
DESIRED CERTIFICATION & LICENSES:
CPA or CMA
CLEARANCES:
Criminal Justice Fingerprint and Background Check
CLEARANCES:
Criminal Justice Fingerprint and Background Check
Salary : $88,026 - $113,027
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