Clerical Substitute - School Year 2024-2025

Thank you for your interest in this position. At this time, we are not currently accepting applications. The posting will be reopened on an as-needed basis. Please feel free to check back periodically for updates.

This position's responsibilities are, under general supervision, to provide clerical support to assigned school site or central administration personnel; communicate information to staff and the public; provide complete and accurate records; and provide information and/or direction as may be requested.

• Resume
• Copy of your GED, High School or College transcript, diploma, or degree must be attached.
• References: Two (2) Professional references most be provided at the time you apply. One of the references most be your most recent supervisor. Please provide name and accurate email address. Your reference will automatically be contacted once you submit your application. Your application will not be processed until all references have been received by SPS.
• If you are a former or current SPS employee one of the references must be your last or current SPS supervisor.
•  NOTE SPS will not be able to confirm if your references have been completed and received. It is your responsibility to confirm with your references that they have completed the reference and returned to SPS. If references are not received within 30 days, your application will be considered incomplete and you will be required to reapply if still interested. 

• Answers incoming telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Distributes a variety of materials (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
• Monitors students during school hours in a variety of settings (e.g. recess duty, hall, transportation, lunch room, etc.) for the purpose of ensuring a safe school environment.
• Prepares written materials (e.g. reports, memos, letters, envelopes, labels, etc.) for the purpose of conveying information regarding school and District activities and procedures.
• Responds to inquiries of staff, the public, parents and students for the purpose of providing information and direction as may be required.  Supports administrative staff (e.g. photocopies, files, sorts, typing, etc.) for the purpose of providing assistance with routine and repetitive office support functions.
• May administer minor first aid or disperse medication in the absence of the nurse.

• Must be willing to substitute at schools throughout the District.
• Must be willing to take further training in the District's computer systems.
• Must be willing to perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

REPORTING RELATIONSHIPS:

Reports to assigned supervisor, manager or administrator.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios
• Understand written procedures, write routine documents, and speak clearly
• Understand complex, multi-step written and oral instructions
• Specific knowledge required to satisfactorily perform the functions of the job includes: age appropriate activities; business telephone etiquette; and concepts of grammar and punctuation
• Skills are required to perform multiple, non-technical tasks using existing skills
• Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating equipment used in and office setting; adhering to safety practices; performing standard bookkeeping; planning and managing projects; preparing and maintaining accurate records; and using pertinent software applications
• Ability is required to schedule activities
• Collate data
• Use basic, job-related equipment
• Flexibility is required to work with others in a variety of circumstances
• Work with data utilizing defined and similar processes
• Operate equipment using standardized methods
• Ability is also required to work with a wide diversity of individuals
• Work with similar types of data
• Utilize specific, job-related equipment
• In working with others, problem solving is required to identify issues and create action plans
• Problem solving with data requires independent interpretation of guidelines
• Problem solving with equipment is limited
• Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; and working with frequent interruptions.

RESPONSIBILITY:

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; and operating within a defined budget.  Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization's services

WORKING ENVIRONMENT:

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing.  This job is performed in a generally clean and healthy environment.

EDUCATION:

High School Diploma or GED equivalent.

REQUIRED TESTING:

Ability to type 50 wpm or pass skills test

(Basic Word & Windows)

CERTIFICATES & LICENSES:

Valid State of Washington Driver's License

CONTINUING EDUCATION/TRAINING:

None Specified

CLEARANCES:

Criminal Justice Fingerprint

Background Clearance

Salary : $27