What are the responsibilities and job description for the Events & Operations Coordinator position at Seattle Storm?
Description
About the Role
The Events & Operations Coordinator plays a critical role in the execution of home games and in the daily functioning of the Storm office. The ideal candidate will be a proactive doer and problem solver with exceptional organizational and communication skills and meticulous attention to details. This individual should have experience executing complex events and be comfortable in an office environment performing administrative duties to ensure smooth operations across a company.
Event Coordination
Related Experience:
2 years in a professional office environment, with preference for experience in an administrative role. Experience with complex, high-stakes event execution, preferably in a sports environment.
Required Competencies
A candidate should be a proactive problem solver who is always thinking ahead to the next step, exhibits high emotional intelligence and is able to work collaboratively with a wide range of individuals, be a professional communicator, maintain a high level of confidentiality with materials and information, be extremely details oriented and organized, exhibit strong time management and project management skills, and remain a flexible team player who is willing to adapt to changes and tackle challenges as they arise.
Additional Skills
To perform this job successfully, an individual should have knowledge of the Microsoft Office Suite and be technologically fluent across many platforms and operating systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to lift and/or move up to 50 pounds. The employee is regularly required to stand for long periods of time; walk; use hands to finger, handle, or feel; balance; bend and reach with hands and arms; use feet to operate foot pedal operation; and talk or hear. Occasionally required to climb ladders, sit, stoop, kneel, squat, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to large crowds at sporting events. The noise level in the work environment is very high.
Equal Employment Opportunity Employer
Force 10 Hoops, LLC DBA Seattle Storm is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.
This organization participates in E-Verify.
About The WNBA Seattle Storm Organization
Force 10 Hoops, LLC DBA Seattle Storm is a storied franchise in the Women's National Basketball Association (WNBA), proudly boasting four WNBA Championships to its name. Our rich history and commitment to excellence have made us a force to be reckoned with in women's professional basketball. The Seattle Storm stands as a symbol of dedication, determination, and empowerment, both on and off the court. In 2024 we opened our brand new Center for Basketball Performance which houses our team, front office and basketball operations staff.
About the Role
The Events & Operations Coordinator plays a critical role in the execution of home games and in the daily functioning of the Storm office. The ideal candidate will be a proactive doer and problem solver with exceptional organizational and communication skills and meticulous attention to details. This individual should have experience executing complex events and be comfortable in an office environment performing administrative duties to ensure smooth operations across a company.
Event Coordination
- Assist with coordination of cross-functional teams as well as internal/external partners to compile and execute game day run of show. Ensure that all relevant partners are aligned on all pertinent game day information.
- Coordinate game day requests and expectations with key internal/external partners including Climate Pledge Arena. Assist in set-up and tear down for events.
- Flexibility and adaptability are essential to success in this role. Work collaboratively with Director of Business Operations to ensure smooth game day operations.
- Work in collaboration with various stakeholders to execute functions such as staff Huddles, lunches, happy hours, team practice player access, Junior Storm/Storm Academy administration. Responsibilities will include coordinating catering, supporting building tech functionality, monitoring front desk, and troubleshooting as needed.
- Oversee day-to-day office operations, ensuring a clean, organized, and functional workspace. Manage the reception area to ensure a tidy, organized, welcoming and safe environment. Manage visitor logs, assist with guest registration, approvals, and access, intercom system, and deliveries. Oversee receipt and internal distribution of deliveries and mail.
- Manage maintenance, supplies, and vendor communication for office hardware such as printer, coffee machines, mail meter, and shredder. Maintain inventory and order office supplies and event supplies. Order and stock kitchen snacks, beverages and supplies. Assist with upkeep as needed of common areas such as kitchen and terrace.
- Regular weekend and evening work will be required, as this position will require the Events and Operations Coordinator to be involved in WNBA game execution and other Storm special events.
- Assist with special events and party planning as needed. Manage all staff calendar. Manage corporate holiday and VIP gifting.
- Support operations department teammates as needed. Potential areas include facility operations, ticket operations, broadcast operations, special event management, office administration, and IT.
Related Experience:
2 years in a professional office environment, with preference for experience in an administrative role. Experience with complex, high-stakes event execution, preferably in a sports environment.
Required Competencies
A candidate should be a proactive problem solver who is always thinking ahead to the next step, exhibits high emotional intelligence and is able to work collaboratively with a wide range of individuals, be a professional communicator, maintain a high level of confidentiality with materials and information, be extremely details oriented and organized, exhibit strong time management and project management skills, and remain a flexible team player who is willing to adapt to changes and tackle challenges as they arise.
Additional Skills
To perform this job successfully, an individual should have knowledge of the Microsoft Office Suite and be technologically fluent across many platforms and operating systems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to lift and/or move up to 50 pounds. The employee is regularly required to stand for long periods of time; walk; use hands to finger, handle, or feel; balance; bend and reach with hands and arms; use feet to operate foot pedal operation; and talk or hear. Occasionally required to climb ladders, sit, stoop, kneel, squat, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to large crowds at sporting events. The noise level in the work environment is very high.
Equal Employment Opportunity Employer
Force 10 Hoops, LLC DBA Seattle Storm is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, disability, veteran’s status, sexual orientation, or gender identity/expression.
This organization participates in E-Verify.
About The WNBA Seattle Storm Organization
Force 10 Hoops, LLC DBA Seattle Storm is a storied franchise in the Women's National Basketball Association (WNBA), proudly boasting four WNBA Championships to its name. Our rich history and commitment to excellence have made us a force to be reckoned with in women's professional basketball. The Seattle Storm stands as a symbol of dedication, determination, and empowerment, both on and off the court. In 2024 we opened our brand new Center for Basketball Performance which houses our team, front office and basketball operations staff.
