Temporary Executive Coordinator

FLSA Status: Nonexempt

Months Per Year:

Employment Status: Part-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, purses excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Seattle University is seeking an Executive Assistant to join the Office of the Provost for two months. You will support the work of the Senior Vice Provost for Student and Academic Affairs by scheduling and staffing meetings, coordinating projects, compiling information, preparing reports and correspondence, and managing files.

The ideal candidate is a dynamic professional who can support the day-to-day operations of the Provost’s Office and can adapt to change in a fast-paced environment. You must handle confidential matters with professionalism, work with a positive and solutions-oriented mindset, and demonstrate strong judgment, tact, and diplomacy.

Essential Job Duties

Support for the Senior Vice Provost (95%)
Manage calendars, travel details, incoming external calls for the Senior Vice Provost, ensuring sufficient desk time and time for meetings and events.
Assist with emails as directed. Communicate with internal and external constituents, drafting responses to correspondence, where appropriate.
Coordinate meeting and event logistics, including room reservations, A/V, technical support, and catering.
Submit, track, and reconcile expenditures. Process invoices, requisitions, reimbursements, and payments for the office.
Courteously and efficiently route customer service issues in accordance with established office protocols.
Work in partnership with the President, Senior Leadership (i.e., President, Provost, Vice Provosts, Vice Presidents, and Deans), and their office staff on all business needs.

Support for the Office of the Provost (5%)
Performs a broad range of administrative tasks for the Provost’s Office.

Critical Success Factors
Confidentiality, diplomacy, tact, discretion, and collaboration are required to work in the Provost’s Office.
Courteous and efficient handling of all contacts. Diplomacy in responding to visitors, phone calls, and customer service issues.
Willingness to receive work from executive staff and senior level administrators, often with little or no instructions or established practices or procedures.

Qualifications
Bachelor’s degree required.
Five years of experience providing successful senior level administrative support.
Strong and positive customer service and support experience within a highly visible business office, including phone, written, and personal contact.
Experience being efficient in a busy office with frequent interruptions.
Demonstrated ability to multi-task and prioritize projects.
Strong organizational and planning skills.
Experience with event planning.
Excellent verbal and written communication skills required including experience preparing, reviewing, and editing correspondence and documents.
Advanced knowledge of all Microsoft Office products.
Quickly learn new systems and adapt to existing practices, while also looking for efficiencies in existing processes.
Reliability.
Confidentiality.
Attention to detail.
Can do, positive attitude and willingness to pitch in as needed.

Qualifications

Bachelor’s degree required.
Five years of experience providing successful senior level administrative support.
Strong and positive customer service and support experience within a highly visible business office, including phone, written, and personal contact.
Experience being efficient in a busy office with frequent interruptions.
Demonstrated ability to multi-task and prioritize projects.
Strong organizational and planning skills.
Experience with event planning.
Excellent verbal and written communication skills required including experience preparing, reviewing, and editing correspondence and documents.
Advanced knowledge of all Microsoft Office products.
Quickly learn new systems and adapt to existing practices, while also looking for efficiencies in existing processes.
Reliability.
Confidentiality.
Attention to detail.
Can do, positive attitude and willingness to pitch in as needed.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $29/hour

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.