Executive assistant

Executive assistant  

Edinburgh based – 3 days per week in the office  

About us  

Seccl is the Octopus-owned embedded investment platform that’s on a mission to helping more people to invest – and invest well.  

We’re B-Corp certified with an amazing product-market fit, impressive early traction and the potential to transform an outdated industry, for the better. We've been growing fast and will scale even faster over the next few years.  

We’re also proud to be part of Octopus, the multi billion group that's on a mission to breathe new life into broken industries, through companies like Octopus Energy, Octopus Investments and Octopus Money.

Check out the Seccl website for the latest on our products and our mission to shape the future of investments.  

The role   

We’re looking for an executive assistant reporting into the chief operating officer. You’ll play a key role in organising, planning and managing all aspects of the CEO's calendar.   

Seccl is a dynamic, fast-paced entrepreneurial organisation with this role being exposed to all areas of Seccl and the wider Octopus Group, so it’s a true opportunity for a curious self-starter to widen their knowledge and breadth of EA experience.   

On a typical day you will be…  

• Having complete ownership of diary and time management for the CEO and executive team - identifying and organising meetings without guidance and responding on their behalf where necessary  

• Retaining knowledge of the business and relationships to enable decision making across key stakeholders, acting with discretion, and handling sensitive and personal information  

• Proactively thinking and planning weeks, months and a year ahead of time to ensure deadlines are met and the CEO has everything they need in advance of an upcoming event  

• Managing correspondence with clients, both internal and external, this includes meetings, travel and events, sometimes for large groups, including venue hire, catering and attendee communication  

• Overseeing office operations management of the Bath, London and Edinburgh offices, liaising with people team, building management and service providers, managing office supplies, and supporting team social initiatives  

• Providing ad hoc support for the wider executive team, which will include diary management, organising travel and accommodation, completion of expenses and processing of invoices in accordance with company policy  

This role’s for you if...  

• You have high attention to detail, able to produce and proof-read high quality written communication, presentations, board papers and financial data with limited supervision  

• You have a strategic mindset, able to cut through the noise to give a decisive view of the way forward  

• You are a great communicator, with a proven ability to work with a wide range of different individuals, with an upbeat and can-do attitude  

• You can work independently with limited or no input from the leadership team, unless critical, getting things done efficiently and effectively  

• You can proactively manage multiple tasks and projects seamlessly, prioritising workloads to meet deadlines 

This role isn’t for you if...  

• You rely on a lot of top-down direction. Here, you’ll have a lot of freedom and ownership of your role, and you’ll be expected to shape your own progression  

• You’re not comfortable working in a fast-paced environment. Our speed and scalability are what set us apart; you need to be able to act quickly and think on your feet  

• You struggle to follow through on ideas. We value people who do what they say they will. If you care about something, you have the freedom here to make it happen  

• You don’t like change. You’ll get on great here if you relish the ambiguity of rapid growth and are willing to embrace uncertainty  

What’s in it for you…  

We offer a generous mix of benefits for the things that really matter to our people, including:  

• A salary between £40k and £50k – dependant on experience reviewed annually  
• 27 days holiday bank holidays (some can be flexible) day off on your birthday three days (full time) per year for Dependant leave  
• Two volunteering days per year   
• Length of service award – one month paid sabbatical at eight years  
• 6% employer pension contribution, and life assurance  
• Private medical insurance with AXA Health  
• Enhanced Parental leave  
• MacBook and up to £500 home office set up budget  
• £750 per person learning budget  
• Option to work abroad for up to six weeks a year  
• Health and wellbeing initiatives including free therapy via Wellness Cloud, mental health support via Headspace  
• Strong financial wellbeing focus including access to Octopus Money, Octopus Share Incentive Plan, will writing offering via Octopus Legacy and Seccl invest (our own platform for you to manage your investments)  
• Perkbox – Flexi-points giving you a range of discounts and perks including free weekly coffee, gym and retail discounts.   
• Access to initiatives like Cycle to Work and Octopus Electric Vehicle Leasing  

Our culture   

We're proud to put people first, creating a culture where we truly listen to what matters most to them. Our transparent and inclusive environment encourages diversity of thought, challenge and experimentation.   

Check out our Glassdoor page for the latest reviews or our LinkedIn for company updates and insights from the team.  

Interview process  

Interviewing is a two-way thing, and we want you to have the time and opportunity to get to know us, as much as we are getting to know you. Our interviews are conversational, so come with questions and be curious. In general, you can expect the interview process to look a bit like this, (following an initial chat with one of our Talent team):  

• First stage – 45 mins competencies-based interview with the hiring manager  

• Second stage – one-hour technical interview or assessment  

We’ll only close this role once we have enough applications for the next stage. Please submit your application as soon as possible to make sure you don’t miss out and you should expect to hear back from us within one to two weeks of applying.  

Our aim is to build a diverse and inclusive company of awesome people, with unique skills, passions and experiences. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.  

If this sounds like your kind of thing, we encourage you to apply even if you don’t tick every box. We’d love to hear from you!   

Salary : $40,000 - $50,000