What are the responsibilities and job description for the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST position at Secretary of State?
The Career Opportunities Section within the Human Resources Bureau prides ourselves on meeting and exceeding the goals and objectives of the Agency, aimed towards hiring the most qualified candidates to fulfill the organizational goals of the California Secretary of State’s Office, and are united by our commitment to provide essential services that support and foster our dynamic workforce. Under the direction of the Staff Services Manager I, the Recruitment Analyst performs as a full journey-level, subject-matter generalist and acts as personnel consultant to all levels of program management and staff. The AGPA is responsible to ensure the Human Resources Bureau (HRB), Career Opportunities Section (COS) upholds consistent and defensible business practices and dissemination of guidance in the administration of the State’s civil service selection and examination processes to ensure compliance with control agency directives, laws, rules, regulations, policies and bargaining unit contracts. The Recruitment Analyst provides knowledge, assistance, and guidance in facets of the Human Resources Bureau, such as: Recruitments and Examinations, Outreach and Education, and Classification & Pay (C&P).
- Recruitments and Examinations: Serves as the agency's subject matter expert on civil service selection processes and examinations, providing guidance and oversight to divisional hiring managers and ensuring compliance with relevant government codes, laws, regulations, and departmental policies.
- Program Development and Review: Consults and provides quality customer service to program management on staffing and recruitment needs, review and analyze departmental recruitment practices, and make recommendations for improvements, and conducts research and analysis on various topics including best hiring practices, recruitment resources, and social media metrics.
- Outreach and Education: Plans, coordinates, and attends agency-wide and public career fairs, creates social medica content advertising agencywide career opportunities, researches and participates in recruitment events and forums, facilitates meetings and trainings with all levels of staff, and develops educational tools and resources for the public and all staff related to recruitments and examinations.
- Classification and Pay: Assists with classification and specification revisions and conduct classification studies and reviews and approves position action requests and ensure proper allocation of positions and organizational structure.
You will find additional information about the job in the Duty Statement.
Working Conditions
Positions provides telework opportunities based upon the agency’s telework policy and business needs, typically after completing the first phase of the probationary period. During the first phase of the probationary period, the incumbent will be expected to report on-site for the first several months for on-site training.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- STAFF SERVICES ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Shall Consider:
STAFF SERVICES ANALYST
Department Information
The Office of the Secretary of State (SOS) consists of nearly 700 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.
Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.
For more information about the SOS, please visit sos.ca.gov.
Special Requirements
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/14/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other -
Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Supplemental Questionnaire will not be considered.
- Considering the desirable qualifications listed in the Job Announcement, what education and/or experience do you possess that you feel will help make you a success in this position?
- Describe your experience in coordinating events, informational training sessions, or any other outreach and education efforts, especially as it relates to recruiting.
- Describe your specific experiences providing exceptional customer service to a wide variety of audiences.
Desirable Qualifications
- Experience in recruitment activities, such as posting jobs on a variety of platforms, reviewing applications, and coordinating career fairs
- Ability to understand and report on data and metrics to identify areas of improvement or areas of success related to initiatives, strategies, and recruitment
- Experience in outreach, social media management, and social media content creation
- Ability to develop and execute social media content strategies that align with brand goals and engages target audiences
- Experience in interpreting and applying personnel laws, rules, regulations, standards, and procedures
- Demonstrated ability to think critically, research and interpret data, and analyze and solve complex problems to recommend an effective course of action
- Ability to adapt to rapid changes in priorities and work assignments while maintaining a high degree of accuracy and attention to detail
- Good understanding of organizational and time management skills, including techniques for prioritizing multiple projects to ensure completion by established deadlines
- Service-oriented with the ability to act independently with flexibility and tact
- Strong written and verbal communication skills and the ability to clearly present complex information to meet the needs of the audience
- Ability to develop and maintain effective and cooperative working relationships across all levels of staff
- Knowledge of and experience with Microsoft Office applications (e.g., Word, Excel, Outlook), Adobe Acrobat
Benefits
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Jordan Mariner
(916) 653-6974
jmariner@sos.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
