SOS Accountant III (JP25-040) - Financial Management

GENERAL DESCRIPTION

Performs moderately complex (journey-level) accounting work in the accounts payable section of Financial Management, to include providing financial, administrative, and clerical support to the section. Work involves the day-to-day management of all payment cycle activities, in a timely and efficient manner; including receiving and retrieving invoices from various sources, verifying the accuracy and authenticity of the invoice for payment, and complete the general ledger coding of invoices.

May also involve maintaining and balancing accounts and financial records.

May also involve processing vouchers for reimbursement of travel cost or advanced payments.

May set up new vendors within the accounting system

Must possess strong communication skills and abilities to handle multiple priorities, including time management and prioritization skills, and work efficiently.

Must be able to work under moderate supervision, with limited latitude for the use of initiative and independent judgement.

Examples of work preformed

• Process invoices for payment including data entry and general ledger coding determination.
• Handle phone calls or e-mails from customers researching and answering questions concerning invoices, billing or payment discrepancies.
• Reconciling processed work by verifying entries and comparing system reports to balances
• Maintaining historical records
• Reimbursing employees by verifying travel expense reports, advance payment request and preparing checks.
• Paying vendors by scheduling payments and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding Financial Management
• Continuing to improve the payment process
• May assist others in the section during peak periods.
• May assist in annual inventory of consumable at fiscal year-end.
• Perform other accounting duties and related work as assigned.

Required Qualifications:

• Graduation from an accredited four-year college or university with major coursework in accounting, finance or related field. Experience and education may be substituted for one another.

• Two or more years of experience in processing revenue or payments, maintaining and reconciling of accounting records.

• Able to work in the office (8 am thru 5 pm) and telework on certain days.

Preferred Qualifications:

• Experience with automated accounts payable systems that handle high volume accounts payable transactions.

• Proficiency in handling various form of payments, including cash, checks and electronic payments.

• Experience in the State Financial Systems (USAS, CAPPS and/or TINS)

• Bilingual in Spanish.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of fiscal programs, including general fiscal policies and procedures for payables, as well as laws and regulations related to financial operations.

• Skilled in using computers and applicable software, along with the ability to work accurately with numerical details, analyze, consolidate, and interpret accounting data, and communicate effectively.

• Skilled in multitasking in fast-paced environments, interpreting rules, regulations, policies, and procedures, and performing effectively under pressure while meeting strict deadlines and maintaining exceptional attention to detail.

• Skilled in planning, organizing, and working independently as well as within a team, exercising sound judgment and discretion, and maintaining the highest level of confidentiality.

• Ability to work in a self-motivated, cooperative decision-making setting and collaborate with a diverse group of individuals.

• Ability to adapts quickly and successfully to change, delivering quality results in a timely manner.

Required Qualifications:

• Graduation from an accredited four-year college or university with major coursework in accounting, finance or related field. Experience and education may be substituted for one another.

• Two or more years of experience in processing revenue or payments, maintaining and reconciling of accounting records.

• Able to work in the office (8 am thru 5 pm) and telework on certain days.

Preferred Qualifications:

• Experience with automated accounts payable systems that handle high volume accounts payable transactions.

• Proficiency in handling various form of payments, including cash, checks and electronic payments.

• Experience in the State Financial Systems (USAS, CAPPS and/or TINS)

• Bilingual in Spanish.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of fiscal programs, including general fiscal policies and procedures for payables, as well as laws and regulations related to financial operations.

• Skilled in using computers and applicable software, along with the ability to work accurately with numerical details, analyze, consolidate, and interpret accounting data, and communicate effectively.

• Skilled in multitasking in fast-paced environments, interpreting rules, regulations, policies, and procedures, and performing effectively under pressure while meeting strict deadlines and maintaining exceptional attention to detail.

• Skilled in planning, organizing, and working independently as well as within a team, exercising sound judgment and discretion, and maintaining the highest level of confidentiality.

• Ability to work in a self-motivated, cooperative decision-making setting and collaborate with a diverse group of individuals.

• Ability to adapts quickly and successfully to change, delivering quality results in a timely manner.

Information for Veterans, Reservists, or Guardsmen
The following MOS codes are generally applicable to this position: 15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y, AZ, LS, MC, PS, RP, SN, YN, 641X, 741X, 360, 018, 0100, 0111, 6046, 0102, 0170, 4430, 3A1X1, 8A200. Please include any of these codes in the State of Texas application to better determine whether the minimum qualifications for this posting have been met.