Accounting and Administrative Manager

B2B service business seeking an experienced Accounting & Administrative Manager to join our team and help drive operational efficiency while ensuring financial integrity and compliance. If you like to do a variety of things, are detail-oriented and have a strong background in accounting, office management, and administrative leadership this might be the role for you. This is a great opportunity for someone who thrives in a dynamic environment, has a passion for delivering excellent customer service and supporting a cohesive team.

Accounting / Controller Duties :

• Budget Management : Assist in the development and management of company budgets.
• Financial Management : Maintain accounts by verifying, allocating, and posting transactions, managing accounts receivable, and ensuring timely collections.
• Invoicing & Reporting : Audit customer invoicing and handle monthly customer reporting.
• Payment Processing : Prepare payments by verifying documentation and requesting disbursements.
• Payroll & Tax Remittance : Handle biweekly payroll processing and tax remittance.
• Fixed Assets & Reconciliation : Monitor fixed assets and reconcile financial discrepancies by collecting and analyzing account information.
• Collaboration : Work with external accountants and ensure timely and accurate financial reporting.

Office Management :

• Expense Monitoring : Oversee administrative expenses and ensure cost controls are maintained.
• Vendor & Service Management : Manage cost-effectiveness analysis of services and expenses, ensuring adherence to maintenance schedules.
• Insurance Management : Assist with managing insurance provider relationships (COI’s, vehicle cards, etc.).
• Office Presentation : Ensure office cleanliness and a professional working environment.

Systems, Accreditation & Admin Management :

• Security & Privacy : Maintain the security and privacy of all systems, including oversight of the IT Managed Service Provider.
• Compliance & Certification : Manage employee security compliance programs and Company's industry  certification.
• Disaster Recovery : Develop and maintain a disaster management and recovery plan.
• HR Responsibilities : Oversee HR functions, including recruitment, onboarding, employee benefits and termination processes.
• Policy Maintenance : Update and maintain company policies, including the Employee Handbook.

Qualifications & Requirements :

• Experience : Minimum of 5 years of experience in accounting, office management, or related fields.
• Skills : Strong knowledge of accounting principles, payroll processing, and office administration.
• Software : Proficiency in QuickBooks and Microsoft Office Suite.
• Leadership : Proven ability to manage and develop teams, fostering a positive work environment.
• Communication : Strong verbal and written communication skills.
• Problem-Solving : Ability to analyze data, resolve discrepancies, and make informed decisions.

Salary : $85,000 - $100,000