Business Office Manager at Maya Angelou Academy (DOC) SY 25 - 26

The Organization

Maya empowers opportunity and justice-involved youth to transform the trajectory of their lives. We do this by engaging each of our scholars in a restorative, relevant school experience that prioritizes personalized academic support, well-being, and preparation for the post-Maya pathway of their choice. With an education in our network of schools, our scholars will do more than succeed – they will thrive!

If you would like to learn more about Maya Angelou Schools and See Forever Foundation, please visit Seeforever.org.

Site Description

The Maya Angelou Academy at the DC Department of Corrections is an alternative school serving incarcerated men and women ages 18-22 with individualized education plans. Located within the Central Treatment Facility, the school also supports students housed in the Central Detention Facility. Designed to meet the unique needs of justice-involved students requiring special education, the academy provides educational opportunities regardless of their academic history or current standing.

Position Overview

The Business Office Manager is expected to support the school-wide goals of creating a high-quality educational program that addresses each of our scholars' individual needs and aspirations. As the “gatekeeper” for visitors and colleagues, the Business Office Manager is often the first point of contact for the organization. The incumbent is expected to act pleasantly and professionally.

Responsibilities

Specific responsibilities will include, but not be limited to:

• Organize and coordinate main office logistics daily
• Organize and coordinate main office operations and procedures to ensure effectiveness and efficiency
• Ensure all office equipment is consistently operational and that there are necessary supplies on hand at all times
• Greet all visitors professionally and courteously and direct them to the appropriate individual(s) efficiently
• Retrieve visitors and other stakeholders from the front lobby upon arrival and escort to the school office
• Retrieve packages and mailings from the warehouse to bring to the front desk (i.e., Amazon packages, mailings, etc.), organize and store items, and discard boxes
• Communicate with all stakeholders (in person, by phone, email, mail, fax) professionally, courteously, accurately, and promptly
• Coordinate all general office communication systems, including phone and email correspondence, incoming and outgoing mail, and incoming and outgoing faxes to ensure timely, effective routing of accurate information.
• Manage the daily attendance and sign-in process for staff
• Work with staff to acquire and maintain functioning access badges and access memos
• Process and monitor facility work order requests
• Order/purchase refreshments/meals/goodies for various school events in an appropriate and cost-effective manner
• Work with Admin team to produce the monthly report/invoice to Department of Corrections
• Draft and update the annual school calendar
• Support the work of the principal and other staff on an as-needed basis
• Create and/or revise office systems and procedures as required
• Provide routine office support such as bulk copying, mailing, faxing, preparing labels, scheduling, and meeting coordination
• Help to create a positive environment and a culture of hope and high expectations for all students
• Complete other duties as assigned

Qualifications

• High School Diploma or Equivalency (required)
• A Bachelor’s Degree (preferred)
• Experience working with opportunity or justice-involved youth (preferred)

The Touchstone

At the Maya Angelou Schools, the key to our success is rooted in building trusting, respectful, and nurturing relationships with each other. We strive to create safe spaces for all to be able to reach their limitless potential. We are at our best when we work together to ensure the unique needs of our community are met. We empower each other to grow successfully so we can see forever! This is how we live the Maya Way, even when no one is watching.

Salary and Benefits

Maya Angelou Schools and See Forever Foundation salaries are comparable to those of other public charter schools in the District of Columbia area. In addition, we offer a robust benefits plan, including health care coverage, HSA/FSA and dependent care accounts, voluntary dental and vision, employer-paid short-term and long-term disability options, commuter benefits, a 401k retirement savings plan with employer contribution offered after 1 year of service, along with the opportunity to positively impact students with a broad range of experiences and backgrounds.

See Forever is an equal-opportunity employer. We believe a diverse staff is a better, more effective staff.