Bilingual Administrative Assistant

ABOUT US
32BJ SEIU is the largest property service workers union in the country, representing more than 175,000 workers in various industries. Our members come from diverse backgrounds and are united in the fight for fairness and decency. We have a strong presence in twelve states and Washington, DC, with members working in residential buildings, commercial offices, airports, schools, theaters, and more. Our mission is to build a more just society through collective action and create positive change for working families.

DUTIES AND RESPONSIBILITIES
We are currently seeking a Bilingual Administrative Assistant to support administrative operations in our Boston office.

Key responsibilities include:

• Provide logistical support for union events including ordering food, organizing and lifting materials, event set-up/breakdown, and entering/reporting on member attendance.
• Set-up/breakdown of laptops/projector/conference calls for meetings.
• Assist with reception including greeting visitors, answering phone and routing calls.
• Screen members for worksite issues and connecting members to Grievance Center as necessary.
• Create and monitor check requests from vendors.
• Process paperwork and expenses for members including members volunteering on lost time, Executive Board members, bargaining committee members, and member brigaders.
• Support Executive Board members including travel arrangements, work release coordination, reimbursements, schedule arbitration appeals.
• Assist members with dues deduction errors and questions.
• Assist with building operations including access control and maintenance requests to landlord.
• Maintain and troubleshoot IT equipment and hardware.
• Maintain/organize office space and equipment.
• Reserve conference rooms and meeting space for internal and external groups.
• Order and organize office supplies and kitchens, taking inventory of supplies.
• Assist with internal office/furniture moves as needed.
• Provide clerical support including filing, copying, data entry, document editing, and mailings.
• Process incoming/outgoing mail including UPS and FedEx.
• Support administrative functions using union-provided technology tools and applications.
• Run errands for union operations.
• Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE

• Minimum 3 years experience in an equivalent position.
• Ability to multi-task, prioritize responsibilities and meet deadlines.
• Must be well organized and detail oriented.
• Strong professional demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds.
• Proficient computer, database, phone system and other technology skills covering a variety of office equipment.
• Strong interpersonal and communication skills (written and verbal).
• Ability to work long and/or irregular hours as needed, which may include weekends and evenings.
• Bilingual is required (Spanish/English).

WORK ENVIRONMENT & PHYSICAL DEMANDS

• This position is a full-time, hourly position that regularly requires hours outside normal business hours, including some nights, weekends and holidays.
• This position is based in the Boston, MA office.
• Valid driver’s license and car with insurance is preferred.
• This position requires occasional travel to union event locations in greater Boston, participating in marches and demonstrations, and lifting office supplies and light furniture.

COMPENSATION & BENEFITS
The salary range for this role is between $42,937 and $45,638 depending on experience. 32BJ offers a full benefits package that includes a fully employer-paid medical, dental and vision plan, for full-time employees and their qualified dependents. We offer retirement benefits, including both a defined benefit pension plan and 401K. 32BJ offers paid time off including three weeks’ vacation, eleven holidays, twelve sick days, and four personal days. This position is covered by a collective bargaining agreement.

APPLICATION
Please send a résumé and letter of interest to HR@seiu32bj.org. Please use “Administrative Assistant- Boston” in the subject line of your email. Please include where you saw the job.

32BJ is an inclusive and diverse organization, committed to advocating for social, racial and economic justice. We strongly encourage applications from people who believe in our mission. We strongly encourage women and people of color to apply.

For more information on 32BJ SEIU, visit www.seiu32bj.org.

Job Type: Full-time

Pay: $42,937.00 - $45,638.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $42,937 - $45,638