What are the responsibilities and job description for the Director of Operations position at SEIU Local 284?
JOB SUMMARY: Director of Operations
Primary responsibilities include; Accounts Receivable/Payable, Human Resources, Payroll, Financial Reports, Administrative Assistant to the Executive Director, General Office Management, Supervision of Support Department, Database Management. The Director of Operations must be able to manage and prioritize job duties, meeting many and varying deadlines with a high level of accuracy, maintaining a high level of confidentiality and professionalism.
ASSIGNMENT: Provide smooth day to day operation of the office and finances of SEIU Local 284.
MAJOR AREAS OF ACCOUNTABILITY:
Accounts Receivable/Payable
Financial – Monthly reports, Various Audits, Manage Checking Accounts
Human Resources – New/terminating employees, insurance, pensions/401K.
Office Manager – Oversee all aspects of office and building maintenance; oversee support staff.
Computers – Manage database and website, working with IT and programmers.
Meetings – attend monthly board/member meetings and prepare minutes.
OTHER AREAS OF RESPONSIBILITY AND ACCOUNTABILITY
Make Travel Arrangements for Staff
Maintain orderly files; purge as per retention schedule.
Run reports as requested.
Ability to plan work independently.
CRITICAL SKILLS/EXPERTISE
Microsoft Office
Quick Books
Physical Involvement:
A. Requires extended periods of sitting.
B. Frequent repetitive action on keyboard.
C. Occasional lifting up to 30 pounds.
D. Requires some bending, stooping to reach file drawers.
Mental Involvement:
A. Ability to organize and prioritize tasks to meet strict deadlines.
B. Ability to respond to or make quick decisions.
C. Ability to work independently with minimal supervision.
D. Exercises a high level of confidentiality in handling Union and member information.
E. Ability to handle multiple tasks at once while dealing with constant interruptions.
F. Ability to think and plan strategically.
Working Conditions: Flexibility and willingness to work additional hours including weekends when required.
Supervision of Other Employees: Dues Coordinator, Communications and Office Support
MIMUMUM QUALIFICATIONS
Education: High School diploma or equivalent required. Successful completion of the following college courses preferred: Human Resources, and Accounting. Computer courses including Word, Excel and SharePoint are required.
Experience: Three or more years of human resources, accounting, payroll, accounts receivable, accounts payable and office management experience required.
Special Knowledge or Skills:
A. Proficiency with computers and applications; Microsoft Office with an emphasis on SharePoint and Quick Books.
B. Database Management
C. Good human relations skills.
JOB OUTCOMES:
A. Ensure that all financial aspects of the Local are handled in a timely way.
B. Timelines are followed in all aspects of the work.
C. Projects a positive, cooperative, and respectful attitude with members, staff, and community members.
D. Maintains accurate and up-to-date records and files to help ensure timelines are properly met.
E. Maintains confidentiality and accuracy regarding all areas of work.
This description describes the general nature and work expected of an individual assigned to this position. Employees may be required to perform other job-related duties as requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.
