What are the responsibilities and job description for the FINANCE ADMINISTRATIVE ASSISTANT position at SEIU?
Description
Position Summary :
The Administrative Assistant provides administrative services in support of the United Healthcare Workers-West divisions, membership and staff to accomplish the division or department's goals.
Requirements
Essential Job Functions :
General Responsibilities
- Assists the Director in tracking and monitoring staff compliance with department and Union programs such as membership drives, COPE fundraising, petition drives, and membership mobilization;
- Creates updates and maintains databases including membership and COPE lists, organizing lists, stewards and leadership lists, grievance lists, arbitration lists, and employer lists. Uses the front end of main frame computer lists;
- Assists the Director in orienting, tracking and monitoring staff understanding of and compliance with Department and Union's administrative requirements such as Activity reports, attendance records, expense reports' filing;
- Attends and participates in weekly and monthly meetings of Department Staff, assisting in agenda preparation, taking, typing and distributing minutes, and follow up work from meetings;
- Prepares materials, including confidential and urgent correspondence for Director, letters, fliers, forms, announcements, newsletters, etc. for all Department and Union activities and coordinates mailings;
- Establish and maintain hard copy and / or electronic filing system;
- Receives member requests and complaints (telephone and walk-in) and refers to appropriate staff for resolution;
- Receives mail and phone calls for Director;
- Maintains personnel files for Department staff;
- Maintains adequate office supplies for the Department in the assigned office(s);
- Works on special projects as assigned by immediate supervisor;
- Assists in the implementation and coordination of political and legislative support activities;
- Coordinates travel arrangements;
- Other duties as assigned
Qualifications :
Physical Demands :
Relationships :
The Administrative Assistant works closely with and interacts with Union members, unorganized workers, employers, government officials, the Executive Board members, officers, other staff, staff from other labor organizations and grassroots organizations.
