Contract Documentation Specialist

Job Title: Contract Documentation Specialist

Location: North Chicago, IL 60064

Duration: 06 Months Contract

Job Description:

• The Contract Requisition Specialist is responsible for maintaining essential contract electronic documents/data in the contract database in compliance with Corporate Purchasing, Finance, and OEC policies.
• Must be able to use critical thinking skills to work independently under minimal direction from Contract Operations Management to evaluate, manage, and prioritize contract processing tasks from pre-negotiated contracts through execution.

Responsibilities

• Requisition processing of Purchase Order (PO)/PO creation, including a solid understanding of any auditable documentation needed for PO.
• Process new suppliers through the Ariba and DSP systems.
• Recognize and resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner).
• Comprehending fundamental contract content and purpose to verify that the requisition was created properly and independently make the decision to reject or approve.
• Independently Approve POs for service agreements within delegated limits.
• Assist with the resolution of higher dollar agreements that have compliance issues.
• Primary interface with shopping cart requisitioners and PO approvers to identify and/or troubleshoot requisition issues (vendor issues, documentation issues, compliance issues).
• Process Purchase Order Change Notice requests according to guidelines established.
• Demonstrate operational expertise with contract workflow management system and PO system.
• Communicate with internal and external stakeholders regarding transactions status and/or guidance on how to proceed with specific transactions to completion.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Qualifications

• High school diploma or GED is required.
• Must have 2 or more years of experience in pharmaceutical industry with an emphasis on the business (i.e., contracting, outsourcing, finance) or related field.
• Strong experience in SAP, contract management database, and vendor management program.
• Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines and within auditable standards.
• Excellent communication skills, both verbal and written, with highly demonstrated quality customer service.
• Self-motivated and capable of working well within a team-oriented environment.
• Ability to work in a fast-paced environment and adapt to change in a positive manner.
• Call Center experience.