What are the responsibilities and job description for the Hospital Facilities Manager position at Self Regional?
Lead hospital maintenance process and team, including daily building maintenance, steam distribution, plumbing, medical gas systems, campus HVAC systems, Electrical and Life Safety systems, and other building maintenance. Ensure code and regulatory compliance requirements are met by the PM, repairs, and associated documentation. Provide budgets, conduct assessments, schedule resources, establish timelines, and direct overall management of daily maintenance requirements.
Requires a highly engaged positive attitude with responsibilities of team leadership, planning, scheduling, assessing, organizing, and directing.
Has awareness of code and regulatory requirements.
Supports, initiates, and facilitates energy conservation and environmentally responsible measures.
Implements practices that meet productivity goals, limits overtime activity, and adjusts staffing needs.
Maintains expenses not to exceed budget allowances.
Fully supports hospital/departmental initiatives for change and leads by example. Evaluates and makes changes to processes for optimized efficiencies.
Seeks input from staff on effectiveness of operations and adjusts to needs as practical.
Reviews completed PM, inspection log sheets, and history records. Monitors the overall effectiveness of Preventative Maintenance Program.
Conducts regular safety rounds and ensures policies for safe practices are updated and utilized.
Schedules any needed vendor maintenance repairs to minimize disruption to patient care.
Performs any other duties as requested by Leadership.
SAFETY - Promotes importance of overall safety awareness leading by example and holding others accountable. Recognizes unsafe acts/conditions and takes immediate corrective action. Ensures all staff work activities meet safety regulations and policy standards. Knows proper procedures for handling emergencies such as fires, utility failures, etc.
REGULATORY - Prepares maintenance activities and schedules that meet regulatory code requirements. Seeks any additional training to become current in code or regulatory changes. Participates in annual review of department policies and recommends any needed changes.
MANAGEMENT - Considers the entire scope and potential consequences of each situation. Listens to staff suggestions and actively encourages and initiates their involvement and accountability. Regularly reviews and monitors that policy requirements are being met. Able to successfully prioritize and manage multiple tasks. Monitors staff attendance of all mandatory inservice/training events. Conducts annual JDPA and HSL. Follows SRH disciplinary process. Able to manage complex assignments. Manages team member work schedules. Accountable for maintaining safety standards per policies and procedures, as well as OSHA requirements. Studies failures and takes actions to eliminate future occurrences.
COMMUNICATION / CUSTOMER SERVICE - Follows up and communicates with customers’ requests to ensure quick response times are being met. Conducts regular staff meetings. Reviews team task list. Regularly rounds with staff and department managers to evaluate the effectiveness of overall Facilities responsiveness and efficiency of customer service priorities.
SUPPORT - Demonstrates ability to learn and adapt to changes in hospital functions, management styles and routines. Constant effort to implement and manage staff to achieve productivity and cost savings goals without compromise to service. Requests and recommends training for team members.
CONSERVATION - Researches, proposes and implements all levels of Utility/Energy reduction measures.
PRODUCTIVITY - Manages staff overtime to emergency, logistic and special events, and only with prior approval as possible. Manages staff breaks within assigned times. Ensure clocking requirements are met. Careful scheduling of Time Off and down staffing to ensure areas of technical coverage are maintained. Supports overall efforts and changes needed to work smart and more efficient with minimal resources. Plans daily work priorities for the team. Plans work with affected staff. Daily follow up on team’s completion of work.
