Office Manager

Sellers & Associates, LLC (S&A) is a Veteran Owned Small Business (VOSB) that provides effective and affordable Programmatic and Engineering Support Services and Solutions to our Government and Commercial Clients. We work directly with our clients taking the time to understand their culture and requirements designing a custom solution tailored to meet their unique needs at an affordable price without sacrificing quality. Our specialties include Program/Engineering Management, Training/Training Technology, Technology/Product Development Strategy and Analysis, Project Management (Cost, Schedule, Scope & Quality), and Strategic Planning applied within our clients' unique domains and context.

We have Medical, Dental, Vision, 401k with company match. Long/Short Term Disability and Life Insurance. 25 days of PTO per year. Employees may choose to work or take PTO on Federal Holidays (pending contract requirements). We also offer a TRICARE Supplement Insurance Package as well as Tuition Reimbursement up to $5,250 per year for areas of study relevant to employee position responsibilities and opportunities for professional growth.

Job Title / Labor Category Title

Office Manager

Location

Chesapeake, VA 23320 US (Primary)

Security Clearance Requirements

Must be Able to Obtain a Clearance

Job Description

We are seeking an Office Manager to join our team in Chesapeake, VA. This individual will handle the administrative tasks associated with Office Management such as greeting visitors and ensuring they are appropriately badged, making sure the office equipment is operating appropriately, ensuring office supplies are in stock, and processing or coordinating various types of employee paperwork. This individual will also be responsible for assisting with basic project coordination activities, systems and tools configuration and maintenance-ensuring user access and permissions are appropriately assigned, database/system fields are up to date and accurate, and troubleshoot basic user issues. The ideal candidate will be curious, eager to learn, and comfortable conducting basic system configuration activities.

• Responsible for greeting and logging all guests and visitors to the office.  
• Responsible for daily mail pickup & distribution, and shipping.  
• Order supplies and stock the public areas in the office as needed: conference rooms, kitchen area, printers, office supplies, etc.  
• Maintain employee contact lists.  
• Create visitor badges for all visitors to the office, maintain visitor log.  
• Assist with processing employee paperwork related to security, training, and/or other requirements. 
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. 
• Ensures compliance with facility security requirements.
• Assist with internal systems and tools maintenance and management, including basic troubleshooting with users.
• Coordinate basic bid and proposal generation activities such as schedule maintenance, document management, and requirements tracing. 
• Coordinate the content development for social media posts.
• Assist with internal systems and tools maintenance and management. 
• Review’s clerical and personnel records to ensure completeness, accuracy, and timeliness. 
• May prepare organizational budget and monthly financial reports. 
• May compile, store, and retrieve managerial data. 
• May assist in employee onboarding through the scheduling of appointments for equipment pickup and introduction to the office space for new employees.  
• Other duties as assigned.

Job Requirements

• Must be able to obtain and maintain a DoD Secret Clearance
• 2-5 years of experience in a similar role.  
• Extensive knowledge of Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, Excel, etc.)  
• Previous operational experience at a quickly-scaling organization. 
• Ability to communicate, perform, and react well under pressure or ambiguity. 
• Self-starter, able to operate independently.  
• Initiative for optimizing processes to make them more efficient.  
• Ability to anticipate and respond to the needs of others before they arise, in addition to being able to react well to the needs of others once they do arise.  
• Strong attention to detail.  

Required Knowledge, Skills, & Abilities (KSAs)

Travel %

0 - 10%

Sellers and Associates, LLC is an E-Verify company and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.