Specialist, Document Production (Temporary)

Compensation: $35.00 - $44.00/hour (SF Bay Area candidates only)

The exact compensation may vary based upon skills, & experience

The Specialist, Document Production provides editorial support for the SEMI Standards ballot prep and formatting process. This position works with internal staff, business development and publications management, as well as external Program Members. Ballots vary in size and complexity; ranging from one to two pages to hundreds of pages, with multiple tables and figures.

This role requires working cross-functionally, in an independent and highly organized manner to support the creation, review, revision, approval, distribution, storage, and archiving of documents. The Specialist, Document Production is extremely detail oriented and possesses sufficient knowledge of Document Control, including editing and formatting documents.

The Specialist, Document Production role will also be responsible for processing approved ballots for an assigned set of Technical Committees, and will provide support to management for SEMI Standards publication-related information. This position requires strong attention to detail, accuracy, and excellent organizational skills. Self-motivation and strong communication skills are required. Additional assignments include taking on short-term administrative projects as needed.

This is a 6-month temporary, full-time, non-exempt position and reports directly to the Manager, Standards Publications at the SEMI Milpitas Office

DUTIES AND RESPONSIBILITIES

• Develop a thorough understanding of the SEMI Standards Style Manual and MS Word Document Templates. Provide guidance to staff and Program Members on formatting documents using the Style Manual and templates.
• Work closely with cross-functional teams, including product and publications management, and operations to gather information and ensure alignment on documentation requirements.
• Provide editorial support for ballots, reports, training materials, and presentations.
• Ensure the accuracy, consistency, and completeness of technical documents by conducting thorough reviews and validations by adhering to the Regulations, Procedure Manual, Style Manual, and current Document Templates.
• Conduct review of draft ballots for grammar, punctuation, spelling, formatting, and layout. Supply analysis and marked up copy to staff coordinator for technical committee consideration.
• Process approved ballots for electronic publication in compliance with the Style Manual, and create publication proof for review and approval.
• Provide administrative support to Standards management.
• Stay informed about industry trends, best practices, and emerging technologies in technical writing.
• Provide training and support to internal staff on how to effectively use the document authoring tools available.
• Other responsibilities on an as-needed basis, including but not limited to:
  • Assist with converting approved MS Word documents to pdf and provide final copy for publishing.
  • Assist in updating the Compilation of Terms.
  • Support with report generation, including publications stats, processing queue and publishing timelines.

REQUIRED QUALIFICATIONS

• Proficiency with documentation tools and software, such as Microsoft Office, Adobe Acrobat, and common CRM software, such as NetSuite and Salesforce.
• Comprehensive knowledge of MS Word is required. Must understand key MS Word functionality, such as using custom templates and styles, macros, etc.
• Experience coordinating/managing, writing, editing, and/or producing technical documents. Proven ability to edit technical documents and correct syntax, sentence structure, and grammar.
• Excellent writing and editing skills, with the ability to translate complex technical concepts into clear, concise simple language.
• Process-oriented thinker who has a track record of seeking out process improvement opportunities. Strong analytical and problem-solving skills, with the ability to quickly grasp technical content and troubleshoot issues.
• Excellent communication and collaboration skills, both written and verbal, with the ability to work effectively with cross-functional teams and management; experience in an external customer service facing role is a plus.
• Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues.
• Self-driven, emotionally invested, and able to work with diverse teams.

What Success Looks like:

• You have developed a thorough understanding of the SEMI Standards Style Manual and Microsoft Word Document Templates used by SEMI Standards.
• You have processed SEMI Standards with limited supervision while meeting publication deadlines.
• You have developed a working relationship with staff coordinators and Program Members to provide ballot formatting and editing.
• You have demonstrated a willingness to learn and apply the complete SEMI Standards process.
• You are a team player by wanting and helping your colleagues to succeed, promoting and using a solutions-focused approach to resolve new and unexpected challenges, and undertaking new duties as assigned.

Critical Success Factors/Skills:

• Dependability: meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets deadlines.
• Personal Organization: keeps information organized and accessible, works systematically/efficiently, manages time well.
• Productivity: manages a fair workload, willingness to share knowledge and experience with others, prioritizes tasks, develops good work procedures, manages time well, handles information flow.
• Quality: is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.
• Customer Service: possesses a professional, positive, team-oriented attitude.

Foundational Knowledge or Practical Experience:

• Relevant experience in working in a semiconductor manufacturing company is a plus.
• BA English, Communications or equivalent business experience.
• Minimum 4 years business experience required, including customer relations and process integrity. Experience in technical editing or copyediting preferred.
• Intermediate knowledge of MS Word 2016 and Adobe Acrobat Pro DC required for document production (formatting, proofing, and editing). Familiarity with software version differences a plus.
• Strong English communication (written and verbal); Bilingual skills are a plus.
• Demonstrated experience in working with culturally diverse staff and customers preferred – multilingual abilities in a language of SEMI presence (e.g., China, Korea, Taiwan) is a plus.
• Expected travel <10%

The Ideal Candidate:

The ideal candidate has a superior ability to focus on written document details (grammar, punctuation, spelling, formatting, layout, styles, etc.) with a high level of accuracy throughout the production of technical documents. The person can effectively prioritize, is highly productive and can meet strict deadlines.

The ideal candidate should have 4 years of technical editing experience in a deadline-driven environment. They have exceptional internal communication skills and a willingness to deliver the highest quality work on time.

Although we’re small, we’re mighty and influence and impact society at large positively. At SEMI, we offer opportunities to connect and interact with world leaders, industry legends, and rising stars. We help our members develop public and private policies to strengthen global supply chains and promote business growth and prosperity. Learn and grow professionally through career opportunities such as rotational assignments. Contribute by influencing and impacting an industry that is the foundation for innovation and positive change in areas like environmental sustainability, thought leadership, and DE&I. We take pride in offering work-life balance so you can live your personal and professional life to the fullest.

Individuals of all ages, all people of color, women, women of color, individuals from the LGBTQIA community, and all other individuals are strongly encouraged to apply.

SEMI is the global industry association representing the electronics manufacturing and design supply chain, connecting over 3,000 member companies and 1.3 million professionals worldwide. SEMI members are responsible for the innovations in materials, design, equipment, software, devices, and services that enable smarter, faster more powerful, and more affordable electronic products. Since 1970, SEMI has built connections that have helped its members prosper, create new markets, and address common industry challenges together. SEMI maintains offices in Berlin, Brussels, Hsinchu, Seoul, Shanghai, Singapore, Tokyo, Milpitas and Washington, D.C. For more information about SEMI, please visit us at SEMI.org.

SEMI is an equal opportunity and affirmative action employer and makes employment decisions based on merit. We want to have the best available person in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, age, national origin, (includes language use and possession of a driver’s license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical or mental disability, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. Discrimination can also include failing to reasonably accommodate religious practices or qualified individuals with disabilities where the accommodation does not post an undue hardship. All discrimination is unlawful.