Legal Services Manager

Description

Under limited supervision, performs administrative responsibilities for coordinating, planning and supervising the administrative and office management activities of the County Attorney’s Office. The Legal Services Manager position is non-career civil service and serves at the pleasure of the County Attorney.

**Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.

**Additional compensation based on licensure.

Essential Functions

Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Supervises the administrative and office management functions of the County Attorney’s Office. Plans, assigns, and supervises work of the non-attorney personnel and makes initial assignment of projects to the professional legal staff in accordance with the direction of the County Attorney. Trains and mentors non-attorney personnel to ensure optimal performance, professional development, and adherence to office policies and procedures.

Initiates or effectively recommends hiring, performance evaluation, termination, disciplinary and/or commendatory actions for assigned support staff. Fosters a collaborative work environment, ensuring clear communication and positive team dynamics among the office staff.

Compiles information and prepares reports necessary for the preparation of the annual budget. Tracks expenditures and upcoming expenses, processing payments as needed.

Prepares policies and procedures for the administration of the office in coordination with the County Attorney. Manages subscriptions and maintains updated legal materials and research resources for the office. Manages and tracks office supplies to ensure the office is prepared to perform its functions.

Performs general research and prepares, reviews, and revises general correspondence and any attendant legal forms, contracts, deeds, leases, resolutions, ordinances, and other legal documents or instruments for the County Attorney as directed.

Maintains responsibility for codification of Seminole County ordinances and Administrative Code resolutions.

Coordinates and manages the flow and review of the County Attorney work product. Advises the County Attorney on an as needed basis on areas of concern as a result of attorney assignments.

Maintains the Legal Work Request System and the Document Management System, running system checks and performing IT functions necessary to update and repair system as needed.

Prepares all payroll documents for the office, approving requests for time off and timesheets as needed while monitoring office coverage.

Performs other duties as assigned or as may be necessary.

Additional Duties:

Minimum Qualifications

Bachelor’s Degree and five (5) years’ experience in a position performing office management functions, including three (3) years in a supervisory capacity required.

Additional Requirements

Extensive knowledge of modern legal office management practices and procedures. Knowledge of municipal, County, State, Federal, common law and constitutional law affecting County government. Knowledge of records management. Knowledge of County ordinances and special acts relating to the authority and function of County departments. Knowledge of judicial procedures, rules of evidence, established precedents, and sources of legal reference applicable to governmental activities.

Ability to supervise subordinate personnel. Ability to understand and analyze governmental, County, State, Federal, common law and constitutional law affecting County government. Ability to express ideas clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with professional legal staff, legal support staff, County Officials and employees, and the general public.

Excellent problem-solving skills to address office-related challenges and propose improvements to workflows. Ability to identify and resolve technical issues with the legal work request system and document processes for future reference. Ability to process input from users and evaluate potential changes in the system.

May be required to maintain a valid Florida Driver’s License.

All employees must attend Seminole County Required Trainings.

Department Specific trainings per position may be required.

Performance Expectations