What are the responsibilities and job description for the Procurement Analyst II position at Seminole County, FL?
Description
Responsible for all aspects of the procurement cycle from initiation to contract closeout. Procures supplies, materials, equipment and services required by the County at the best value. Provides efficient customer service. Performs duties and functions professionally with the highest ethical standards.
**Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.
**Additional compensation based on licensure.
Essential Functions
Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Pursuant to Florida Statutes, Chapter 112, must annually file "Form 1 Limited Financial Disclosure” in the county of their residence.
Assists User departments during the solicitation process, which may include the following activities:
Develops procurement milestones
Works with requesting Department to ensure clear specifications
Researches sources of supplies and conduct market research
Supplier analysis to include supplier visits, past performance and compliance to quality standards
Develops and issue solicitations
Conducts pre-bid conferences and site visits
Reviews bids and proposals for compliance with the solicitation requirements, responsiveness and responsible determination, detailed price analysis and prepare tabulation
Conducts reference checks as requested
Coordinates the evaluation of bids / proposals
Assist with competitive negotiations covering rates and contract terms and conditions
Reviews final recommendation for award
Coordinates with the County Attorney’s Office in preparing contract documents for execution, ensure bonds and insurance meet the solicitation requirements
Prepares agenda items for projects that require approval by the Board of County Commissioners, include supporting documentation.
Contract Administration functions will include monitoring vendor’s performance for any issues with delivery, quality or schedule and may require project site visits.
Maintains project file throughout entire process.
Reviews request for compliance, prepare and issue Purchase Orders, Work Orders, Amendments and Change Orders.
Additional Duties:
Performs other related work as required.
In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.
Minimum Qualifications
Bachelor’s Degree in Business or a related field and two (2) years of relevant experience in procurement, purchasing, logistics or other related field.
Professional certifications such as CPPB, NIGP-CPP or other related procurement certifications are preferred.
A comparable amount of education, training, or experience may be substituted for the minimum qualifications.
Additional Requirements
Experience with JD Edwards and procurement functions
Ability to adapt and learn governmental purchasing methods, policies, procedures, laws and
terminology
Knowledge of the procurement cycle, from solicitation to project closeout, including
requisitioning, quotes processing, market survey, and contract terms
Knowledge of a variety of contract types and required clauses and special provisions
Knowledge of price analysis methodologies, commercial price lists, market prices, etc.
Ability to work in a dynamic environment that requires multi-tasking and responsiveness to changing priorities.
Ability to provide professional work including basic data analysis and report creation.
Ability to operate small office equipment, including copy machines or multi-line telephone systems.
Ability to use computers for data entry, word processing, and/or accounting purposes.
Must possess and maintain a valid Florida Driver’s License.
All employees must attend Seminole County Required Trainings.
Department Specific trainings per position may be required.
