Receiving/Procurement Clerk

Description

SUMMARY:     The Procurement Clerk works in the direction of the Accounting Supervisor and provides the clerical support necessary to support the merchandise and non-food purchasing for all Seminole Nation Gaming Enterprise departments.  The ultimate objective of this position is to help advance the Seminole Nation by delivering value and signature moments every day.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include, but are not limited to the following:

1. Creates and supports a work environment/culture focused on building high-trust relationships by extending support and respect to all.
2. Process requests for purchases, ensuring that all purchase requests are complete, and all approving signatures are obtained prior to ordering.
3. Completes purchases requested and send copies to suppliers and to Receiving Clerk to match with shipments.
4. Determines whether inventory quantities are sufficient for needs, ordering more materials when necessary to replenish supplies and orders materials, supplies, and/or equipment when needed.
5. Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
6. Locate suppliers, using sources such as catalogs and the internet to gather information about products to be ordered.
7. Assist the Receiving Clerk to track the status of requisitions, contracts, and orders.
8. Assist Receiving Clerk with inquiries from departments or vendors in regard to order status, changes, or cancellations.
9. Liaise with all departments to clearly define the procurement process and required forms and authorizations needed.
10. Verify billed amount with goods received.
11. Handle invoices and forward to the accounting department.
12. Compile records of items purchased or transferred between departments, prices, deliveries, and inventories.
13. Maintain knowledge of all industry, tribal, and governmental rules affecting purchases.
14. Maintain knowledge related to work activities, computer programs, & record keeping.
15. Perform routine maintenance on delivery vehicles, such as monitoring fluid levels and replenishing fuel and notifying the Maintenance Department of mechanical failures.
16. Must retain a valid Oklahoma Driver’s License and be insurable to drive company vehicles.

Qualifications

KNOWLEDGE AND SKILLS - EXPERIENCE and/or EDUCATION:

Equivalent to a high school education. Completion of a specialized course of study at a business or trade school preferred or three months to twelve months of similar or related experience. 

MANAGERIAL RESPONSIBILITY:

Has no supervisory responsibility.

PROBLEM SOLVING:

A significant level of trust and diplomacy is required, in addition to normal courtesy and tact. Work involves extensive personal contact with others and/or can be of a personal or sensitive nature. Work may involve motivating or influencing others.  Proven ability to provide outstanding customer service. Must have excellent problem-solving abilities and be able to deal with stressful situations in a professional manner.  Must be a Team Player.  Must be a detail oriented, organized individual with the ability to multi-task and be able to work in a fast-paced environment.  Displays strong verbal and written communication skills with proven ability to handle conflict situations.

PHYSICAL DEMANDS:

The work requires moderate physical exertion such as long periods of standing, repetitively lifting lightweight objects with frequent bending or stooping, recurring lifting of moderately heavy items. Occasionally lifts heavy objects over 50 pounds.  This job requires driving an automobile.

WORKPLACE ENVIRONMENT:

The job is performed mostly indoors with frequent exposure to loud noises and fumes (e.g., cigarette smoke) Occasional exposure to objectionable conditions or variations such as those found in variable weather conditions or light industrial settings.