Office Supervisor III

$18.06 hourly up to 25 hours per week.

DESCRIPTION:
The Office Supervisor III performs administrative and clerical duties, such as distributing mail, managing calendars, maintaining filing system, and routing phone calls. Maintains department budget reports and related documentation, submits information for payroll processing, and coordinates department travel arrangements.

ESSENTIAL FUNCTIONS:
1. Provides administrative support to department, such as distributing mail, managing calendars, maintaining filing system, and routing phone calls.
2. Maintains department budget reports and related documentation, requisitions supplies and materials.
3. Submits information for payroll processing.
4. Coordinates department travel arrangements.
5. Assists with facility rental agreements including meeting with potential vendor and preparing the required paperwork.
6. Supervises office staff and/or part time students/federal work study students, which may include hiring, scheduling, and training.

REQUIRED QUALFICATIONS:
1. Graduation from an accredited high school or possession of an acceptable equivalency diploma.
2. Two years of administrative or clerical experience.

DESIRED QUALIFICATIONS:
1. Associate degree in Office Systems Technology or similar curriculum.

KNOWLEDGE, SKILLS & ABILITIES:
1. Knowledge of administrative and clerical procedures and processes.
2. Proficient in Microsoft Office Suite, especially Word and Outlook.
3. Problem solving skills.
4. Ability to take initiative, use independent judgement and discretion in completing responsibilities.
5. Ability to learn and become proficient in PeopleSoft.
6. Good oral and written communication skills.
7. Committed to working in a multi-cultural environment.

WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:
1. Works in an office environment
2. Works flexible hours.
3. Work may include outdoors and weekend hours.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This position is eligible for Veteran’s Preference.

Conditions of Employment:

Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Job Type: Part-time

Pay: $15.58 per hour

Expected hours: No more than 25 per week

Benefits:

• Employee assistance program
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Schedule:

• Day shift
• Evening shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative or clerical: 2 years (Required)

Work Location: In person

Salary : $16 - $18