What are the responsibilities and job description for the Business Office Manager position at Seneca Health Care Center LLC?
Job Description
Job Description
Business Office Manager
SHIFT : Full-Time
JOB SUMMARY :
The Business Office Manager is responsible for developing, implementing, and maintaining systems to operate the facility in a fiscally responsible manner. This includes keeping systems financially compliant with federal, state, and local requirements.
RESPONSIBILITIES :
- Calculates and records daily census report
- Communicates payer changes to corporate Census Team and Medicaid Coordinator
- Meets with residents / families to obtain financial information for billing and for the preparation of Medicaid applications
- Creates and maintains resident / patient financial files
- Manages facilities petty cash account
- Manages resident / patient spending accounts
- Mails quarterly resident / patient spending account statements
- Processes resident / patient bills from outside vendors
- Prepares, posts, and records data on deposit schedule. Sends reports to Corporate
- Makes daily bank deposits
- Prepares month end reports and balances accounts for : petty cash, meal ticket money, resident spending accounts and beauty shop
- Participates in monthly review of aged accounts
- Reviews account ledgers; records account adjustments, updates computer postings and issuance of refunds.
- Contacts DSS to obtain authorizations, readmissions, resolve NAMI questions, pending Medicaid applications and CASA approvals.
- Facilitates re-certifications and submits requested information
- Manages Medicare determination / re-determination
- Verifies resident’s insurance, including bed hold returns
- Prepares private pay room rate correspondence, verifies and updates rates
- Completes all aspects of private billing and posting of payments received
- Distributes resident / patient status notification, electronically, regarding financial status
- Obtains custodial authorizations for MLTC, Managed Medicaid and PACE residents
- Manages VA paperwork
- Notifies residents and / or designated representatives within 48 hours of Medicare / insurance discontinuation in collaboration with the RCC’s
- Reviews resident mail prior to forwarding to resident for payments intended for the facility accounts
- Files Rep Payee for long term residents or residents who are applying for Medicaid
- Completes yearly Rep Payee reports as applicable
- Processes change of address notifications
- Follows up on private collections, collects co-pays and outpatient services
- Tracks and provides required DOH information on resident vaccination records, RHCF-4 statistics
- Participates in weekly Rehab meetings
REQUIRED SKILLS & ABILITIES :
QUALIFICATIONS :
BENEFITS :
Apply today and become a key part of our team in maintaining a comfortable, safe environment for residents and staff alike!
