Demo

Payroll Specialist

Senior Care Therapy
Lakewood, NJ Full Time
POSTED ON 2/19/2025
AVAILABLE BEFORE 8/13/2025


The Payroll Specialist is responsible for processing and managing multi-state payroll operations for our organization, ensuring accuracy, compliance, and efficiency. This role involves maintaining payroll records, processing tax filings, handling employee inquiries, and collaborating with HR and Finance to ensure seamless payroll processing. The Payroll Specialist plays a critical role in ensuring employees are paid accurately and on time while adhering to all federal, state, and local regulations.

Essential Functions:

  • Accurately process bi-weekly and monthly payroll for all multi-state employees and 1099s, ensuring timely submission.
  • Review and validate payroll data, including, but not limited to hours worked/visits, overtime, bonuses, and deductions.
  • Process off-cycle payrolls and retroactive payments as needed.
  • Ensure proper calculation and withholding of payroll taxes, benefit deductions, 401K, and garnishments.
  • Maintain and update employee payroll records, including new hires, terminations, and change of status.
  • Manage 401(k) contributions and transfers, ensuring timely and accurate processing in coordination with HR.
  • Understand tax withholding requirements for multi-state and local taxes and set up taxes from employees based on their worked-in and lived-in locations.
  • Perform routine audits and process adjustment entries (year-to-date taxes, taxable wages, earnings and deduction) on employee records
  • Partner with HR to align payroll processing with benefits administration, leave tracking, and compliance initiatives.
  • Ensure compliance with the Affordable Care Act (ACA) by tracking employee eligibility, maintaining accurate records, and assisting with annual reporting requirements.
  • Assist with payroll audits, reconciliation, and reporting as needed.
  • Ensure compliance with all federal, state, and local payroll laws, including tax reporting and deductions.
  • Respond to employee inquiries regarding payroll, deductions, direct deposit, tax withholdings, employee verification, and unemployment requests.
  • Investigate and resolve payroll discrepancies, collaborating with HR and Finance as needed.
  • Provide guidance to employees on payroll policies and procedures.
  • Serve as the primary point of contact for Family and Medical Leave (FMLA) and Americans with Disabilities Act (ADA) requests, ensuring compliance with federal, state, and local laws.
  • Maintain accurate records and documentation of FMLA and ADA cases, ensuring confidentiality and adherence to organization policies.
  • Partner with HR on the process of leave administration, including eligibility determination, documentation, approvals, and return-to-work coordination.
  • Support HR investigations related to leave misuse, ensuring compliance with applicable policies and laws.
  • Ensure all employee documentation, including leave requests, performance management records, benefits, and other employment-related documents, are accurately recorded, properly signed, and securely maintained in employee files in compliance with organization policies and legal requirements.
  • Analyze and recommend new approaches, policies, and procedures to improve efficiency.
  • Participate in team meetings and contribute to quality improvement initiatives.
  • Adhere to practice policies, procedures, and protocols including confidentiality.
  • This is a hybrid role.

Qualities & Skills:

  • Excellent verbal and written communication.
  • Ability to multitask and work in a fast-paced environment.
  • Strong Knowledge of Microsoft Office Suite.
  • Proven ability to work collaboratively within a team environment.
  • Outstanding problem solver and analytical thinking skills
  • Attention to detail and ability to prioritize
  • Ability to maintain confidentiality

Education & Experience:

  • High School diploma or equivalent required.
  • Bachelor’s degree preferred
  • 1 year(s) of experience performing payroll, including but not limited to timecard uploads, auditing payroll changes/timecard entries and payroll processing
  • Experience processing a multi-state payroll
  • ADP experience Preferred

Benefits:

  • Health/Vision/Dental Insurance Benefits for Full Time Employees
  • 401K Plan for all Full Time Employees
  • Collaborative and supportive work environment
  • Work-life balance initiatives

Senior Care Therapy is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Senior Care Therapy makes hiring decisions based solely on qualifications, merit, and business needs at the time.

If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution. Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right. Surveys & Data Sets

What is the career path for a Payroll Specialist?

Sign up to receive alerts about other jobs on the Payroll Specialist career path by checking the boxes next to the positions that interest you.
Income Estimation: 
$50,216 - $64,300
Income Estimation: 
$58,807 - $74,645
Income Estimation: 
$50,216 - $64,300
Income Estimation: 
$58,807 - $74,645
Income Estimation: 
$67,313 - $85,132
Income Estimation: 
$81,126 - $105,394
Income Estimation: 
$81,126 - $105,394
Income Estimation: 
$94,943 - $127,063
Income Estimation: 
$46,329 - $58,585
Income Estimation: 
$50,216 - $64,300
View Core, Job Family, and Industry Job Skills and Competency Data for more than 15,000 Job Titles Skills Library

Job openings at Senior Care Therapy

Senior Care Therapy
Hired Organization Address Montclair, NJ Full Time
Clinical Psychologist What We Offer : No Admin Tasks! No cancellations! No no-shows! Flexible Daytime Hours We offer our...
Senior Care Therapy
Hired Organization Address East Amherst, NY Full Time
Licensed Mental Health Counselor LMHC What We Offer : No Admin Tasks! No cancellations! No no-shows! Flexible Daytime Ho...
Senior Care Therapy
Hired Organization Address New York, NY Full Time
Licensed Marriage and Family Therapist LMFT What We Offer : No Admin Tasks! No cancellations! No no-shows! Flexible Dayt...
Senior Care Therapy
Hired Organization Address Delhi, NY Full Time
Licensed Mental Health Counselor LMHC What We Offer : No Admin Tasks! No cancellations! No no-shows! Flexible Daytime Ho...

Not the job you're looking for? Here are some other Payroll Specialist jobs in the Lakewood, NJ area that may be a better fit.

Payroll Specialist

Capacity, North Brunswick, NJ

Payroll Specialist

Impact XM, Dayton, NJ

AI Assistant is available now!

Feel free to start your new journey!