What are the responsibilities and job description for the Senior Living Business Office Manager/HR position at Senior Services of America?
Essential Duties and Responsibilities
- Organize job duties in such a manner to effectively meet the work deadlines established by SSA Accounting every month. Communicate with department staff and Executive Director to ensure deadlines are met.
- Process all community accounts payable vendor invoices/statements, and route to SSA Accounts Payable.
- Manage petty cash or credit card account, as applicable.
- Post all accounts receivable and make and/or designate bank deposits.
- Notify Executive Director of past due accounts and assist in arranging payments pertinent to delinquent accounts as needed.
- Complete semi-monthly payroll tasks as directed by SSA policy.
- Manage paper and electronic filing systems for accounts payable, resident accounts receivable, personnel records, in-service logs, closed files, and other information; perform routine internal audits.
- Assist Executive Director and Marketing and Sales Director to ensure all admission paperwork is complete.
- Complete and process new admission financial paperwork and set up individual account receivable files for each resident.
- Conduct New Hire Orientations and completes or assists employees and department heads with employment-related paperwork.
- Process orientation check off sheets to ensure compliance orientation is completed.
- Assign monthly in-services and track in-service attendance.
- Assist in tracking all mandatory health and education requirements for all staff members (may include CPR/First Aid, HIV/Bloodborne Pathogens, Food Handler’s, TB testing, Flu vaccine, and Hepatitis vaccine).
- Assist in the completion of daily occupancy, apartment changes, and move-in and move-out notifications.
- Maintain yearly required application file.
- Monitor office equipment and preventive schedules.
- Assist supervisory staff in ordering with vendor contracts if requested.
- Order and maintain inventory of necessary office supplies.
- Attend mandatory meetings as scheduled by Executive Director.
- Maintain confidentiality of resident, community, employee, and company information.
- Maintain working knowledge of fire and disaster plans and responsibilities under emergency conditions.
- Perform other duties as assigned.
