What are the responsibilities and job description for the Accounts Payable Specialist position at Sentinel Safety & Security Group?
ACCOUNTS PAYABLE SPECIALIST (On-Site | Appleton, WI)
Are you a detail-oriented professional with a passion for numbers and a high degree of accuracy? We're seeking a dedicated Accounts Payable Specialist to join our innovative finance team.
Overview:
Sentinel Safety & Security Group, LLC is a dynamic strategic ownership group rapidly growing operations in the design, fabrication, installation, and maintenance of commercial fire sprinkler systems. We are looking to expand our team to include an Accounts Payable Specialist in our Appleton, WI corporate office.
We are seeking a detail-oriented Accounts Payable Specialist to manage the full accounts payable cycle, ensuring timely and accurate payment processing using platforms such as QuickBooks and Foundation. This role will play a critical part in maintaining financial accuracy, supporting vendor relationships, and contributing to the efficiency of our accounting operations. This position will support multiple business units and will need to have the ability to multi-task and have great attention to detail.
What you receive:
- Competitive salary, PTO, and holiday pay.
- Full benefit package including health, dental, vision, life, disability, and other insurance products
- 401k plan with company match.
Accounts Payable Specialist Responsibilities:
Responsibilities will include, but are not limited to:
- Manage and process accounts payable invoices, ensuring accuracy and compliance with company policies.
- Utilize QuickBooks and Foundation software to record and reconcile financial transactions.
- Maintain vendor records, including contact information, payment terms and W-9’s or W-8’s.
- Lead the 1099 process for various business units.
- Review and verify invoices, review the general ledger coding, and ensure proper approvals before processing payments.
- Prepare and schedule payments (checks, ACH, wire transfers) within designated timelines.
- Reconcile monthly accounts payable ledger to ensure proper reporting.
- Reconcile vendor statements and resolve open items accordingly.
- Reconcile credit card transactions, ensuring accuracy and proper documentation.
- Assist in resolving discrepancies or issues with vendors and internal departments.
- Generate and analyze reports related to accounts payable activities for management.
- Support audits by providing necessary documentation and insights regarding accounts payable.
Accounts Payable Specialist Qualifications:
- Proven experience in accounts payable or general accounting.
- Proficiency in accounting software, especially QuickBooks and Foundation.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Excellent attention to detail and accuracy in data entry and financial reporting.
- Strong communication skills to liaise with vendors and internal teams professionally.
- Ability to work independently and collaboratively in a team-oriented environment.
Preferred Skills:
- Knowledge of general ledger accounting and financial principles.
- Familiarity with construction or industry-specific software (if relevant).
- Experience with reporting and analysis of accounts payable and credit card reconciliation data.
- Experience with foreign currency and exchange rates.
If you thrive in a fast-paced environment and are eager to contribute to our company's success, we want to hear from you! Apply now for this exciting opportunity as an Accounts Payable Specialist.
Our mission statement reflects our purpose: “Your life safety is our life’s work”
Sentinel Safety & Security Group, LLC is an Equal Opportunity Employer
