Receptionist/HR Assistant

Job Overview
We are seeking a dedicated and organized Receptionist/Assistant to join our team. This role is essential in providing excellent customer service and administrative support to ensure smooth operations within our office. The ideal candidate will possess strong communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently.

Summary:

Provides front desk coverage including but not limited to, greeting guests, answering and directing incoming calls, maintaining office supplies and reception area appearance as well as mail sorting. This position also provides a variety of administrative duties in support of the Finance, Purchasing and Human Resources departments. Must be able to maintain confidentiality and handle sensitive information discreetly. This role is diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism.

Specific Duties and Responsibilities:

• Front office receptionist’s responsibilities will include handling incoming calls & greeting guests

• Sort and distribute office mail, make copies, etc.

• Manage, maintain, and troubleshoot office equipment, train staff members in proper operation and handling of equipment

• Assist Purchasing by tracking office supply inventory. Order supplies, as needed, using cost-effective approach

• Maintain orderly conference rooms, kitchens, and lobby

• Maintain stock of available PPE

• Assist Finance Department with various duties as assigned

• Provide HR process support which may include scheduling appts, maintaining records, assisting in the hiring process which will include job postings, correspondence with applicants, scheduling, etc. Assist with payroll.

• Coordinating catering for meetings and customer visits, set-up, and tear-down

• Manage Microsoft Outlook calendars (e.g. conference rooms, hardware)

OTHER SKILLS AND ABILITIES:

• 1-3 years customer service and/or administrative experience

• Prior Finance/ Purchasing/HR/ Payroll exposure preferred

• Effective time management skills

• Strong phone etiquette

• Excellent verbal and written communication skills

• Experience with MS Office suite of applications (Outlook, Teams, Excel, Word, etc.)

Job Type: Full-time

Pay: $19.64 - $20.51 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $20 - $21