Recruiting Coordinator

Description

Summary of the position

The Recruiting Coordinator is a key member of the Organizational Development team, responsible for supporting all aspects of the talent acquisition process. This role ensures a smooth and efficient candidate experience, facilitates interview coordination, and collaborates closely with hiring managers to maintain high standards in the recruitment process. The Recruiting Coordinator will be instrumental in enhancing the company's recruitment process by implementing best practices and optimizing end-to-end hiring procedures. This position supports resume review, initial phone screenings, and manages hiring for select roles such as Administrative Assistants and Client Service Associates.

Responsibilities

• Interview Coordination & Candidate Experience 
• Schedule and coordinate interviews, ensuring alignment with candidates' and hiring managers' availability.
• Prepare interview agendas, send confirmation emails, and provide candidates with necessary information about the interview process.
• Monitor and track the progress of interviews, follow up with candidates, and ensure a positive candidate experience throughout the hiring process.
• Ensure hiring managers are taking and documenting notes during interviews for consistency in the selection process.
• Act as a point of contact for candidates throughout the recruitment process, providing updates and addressing any questions or concerns.
• Talent Acquisition Process Development
• Collaborate with the Senior Recruiter to create, evaluate, and implement an efficient and effective end-to-end talent acquisition process.
• Develop standardized templates, guides, and checklists to streamline recruitment activities.
• Maintain and update internal systems (Quip and Paylocity) to ensure accurate and up-to-date candidate information.
• Hiring for Select Roles
• Manage the hiring process for Administrative Assistants, Client Service Associates, and other designated positions.
• Work closely with hiring managers to understand role requirements and develop effective sourcing strategies.
• Extend job offers and facilitate the onboarding process for select hires.

Requirements

Required Skills/Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience. 
• 2 years of experience in recruitment coordination, talent acquisition, or a similar role.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a commitment to ensuring a positive candidate experience.
• Ability to work independently as well as collaboratively in a team environment.

Preferred Skills/Experience

• Industry experience.
• Experience with Paylocity, Quip, and Outlook. 
• Experience in hiring for administrative and client-facing roles.
• Knowledge of talent acquisition best practices and process improvement strategies.

Competencies

• Attention to detail
• Communication
• Organizational skills
• Proactive problem-solving
• Adaptability
• Confidentiality and integrity