What are the responsibilities and job description for the Temporary Administrative Assistant to the Head of School and Main Office position at Sequoyah School?
Details
Posted: 22-Jan-25
Location: Pasadena, California
Type: Temp to Full Time
Salary: $38-$42 per hour
Categories
Temporary Position
Salary Details
The expected pay range for this position is $38-42 per hour, benefits eligible. Compensation for this position will be provided upon request or during the interview process, in alignment with California pay equity laws.
Preferred Education
4 Year Degree
Founded in 1958, Sequoyah School is an independent progressive K-12 day school in Pasadena, California, built on the belief that diversity of all kinds is fundamental to a powerful education. Students find joy and deep learning as they navigate through curriculum while teachers guide problem-centered classrooms that foster curiosity through intellectual exploration and opportunities for application. The school’s mission to challenge the mind, nurture the heart, and celebrate human dignity is evidenced in its place-based program and signature experiences like Field Studies, the Social Innovation Program, Talking Leaves, and more.
Sequoyah School seeks an Administrative Assistant for the Head of School and Main Office. This individual must demonstrate excellent discretion, strategic organizational thinking, and strong interpersonal skills. The role demands flexibility and an ability to manage multiple stakeholders that both the Head of School and Main Office operations run efficiently and in alignment with school values. The ideal candidate will navigate the complexities of a dynamic, progressive educational environment while managing responsibilities with precision.
Position Overview
Sequoyah School seeks a Temporary Full-time Administrative Assistant to support the Head of School and Main Office through August 2025, with the possibility of extension based on organizational needs.
Roles and Responsibilities
Administrative Support
At-Will Employment
This position is considered at-will, meaning employment may be terminated by either the employer or employee at any time, with or without cause or notice, unless otherwise specified in writing.
Disability Accommodations
Sequoyah School provides reasonable accommodations to qualified individuals with disabilities. Please inform us during the application process if you require assistance.
Vaccination Policy
Sequoyah School may require proof of vaccination in accordance with applicable laws and health regulations.
Equal Opportunity Employer Statement
Sequoyah School is an equal opportunity employer and is committed to fostering an inclusive workplace. Applicants are considered without regard to race, color, religion, gender, national origin, sexual orientation, age, disability, or any other legally protected status.
Qualifications
About Sequoyah School
A progressive, K-12, independent school based in Pasadena, California.
Connections working at Sequoyah School
More Jobs from This Employer
https://careers.nais.org/jobs/21002747/temporary-administrative-assistant-to-the-head-of-school-and-main-office
Posted: 22-Jan-25
Location: Pasadena, California
Type: Temp to Full Time
Salary: $38-$42 per hour
Categories
Temporary Position
Salary Details
The expected pay range for this position is $38-42 per hour, benefits eligible. Compensation for this position will be provided upon request or during the interview process, in alignment with California pay equity laws.
Preferred Education
4 Year Degree
Founded in 1958, Sequoyah School is an independent progressive K-12 day school in Pasadena, California, built on the belief that diversity of all kinds is fundamental to a powerful education. Students find joy and deep learning as they navigate through curriculum while teachers guide problem-centered classrooms that foster curiosity through intellectual exploration and opportunities for application. The school’s mission to challenge the mind, nurture the heart, and celebrate human dignity is evidenced in its place-based program and signature experiences like Field Studies, the Social Innovation Program, Talking Leaves, and more.
Sequoyah School seeks an Administrative Assistant for the Head of School and Main Office. This individual must demonstrate excellent discretion, strategic organizational thinking, and strong interpersonal skills. The role demands flexibility and an ability to manage multiple stakeholders that both the Head of School and Main Office operations run efficiently and in alignment with school values. The ideal candidate will navigate the complexities of a dynamic, progressive educational environment while managing responsibilities with precision.
Position Overview
Sequoyah School seeks a Temporary Full-time Administrative Assistant to support the Head of School and Main Office through August 2025, with the possibility of extension based on organizational needs.
Roles and Responsibilities
Administrative Support
- Manage the Head of School’s calendar, schedule appointments, and arrange meetings to optimize efficiency and preparedness.
- Coordinate travel, itineraries, and expense reporting for the Head of School.
- Prepare correspondence, reports, presentations, and other documents on behalf of the Head of School and the K-8 campus, ensuring accuracy and professionalism.
- Handle sensitive and confidential matters with discretion and a strategic approach to information flow.
- Serve as a key point of contact for the Main Office, including health announcements, office supply management, and requests for records and other materials
- Support the Assistant Head of School’s calendar, substitution teacher coverage, student record collection, and injury management.
- Collaborate with other office staff to maintain coverage and implement protocols supporting an efficient and welcoming office environment.
- Manage communications between the Main Office and other administrative offices, prioritizing responses based on urgency and importance.
- Lead logistical coordination for Main Office-related tasks during school-wide events.
- Anticipate the needs of the Head of School and Main Office, prioritizing tasks to ensure timely completion of key priorities.
- Maintain efficient filing systems for physical and digital records, ensuring data accuracy and accessibility.
- Identify and execute process improvements to enhance organizational effectiveness for the Head of School and Main Office operations.
- Optimize the Head of School’s schedule by minimizing disruption, ensuring focus time.
- Coordinate with departments to meet deadlines and follow through on key initiatives.
- Maintain a long-term perspective while managing daily priorities.
- Coordinate Board of Trustees and committee meetings, including scheduling, preparing, and posting materials, and distributing minutes and follow-up actions.
- Provide administrative support to the Board President, Secretary, and the Head of School for Board-related correspondence and reports.
- Organize logistics for Board and committee meetings and related events.
- Act as a key liaison between the Head of School, Main Office, faculty, staff, parents, and students, fostering clear and effective communication within the school community.
- Manage incoming inquiries and correspondence directed to the Head of School and Main Office, ensuring timely and professional responses.
- Serve as a resource for faculty and staff regarding tasks and procedures.
- Demonstrate strong interpersonal and conflict resolution skills when interacting with diverse stakeholders.
- Respect cultural differences, supporting an inclusive environment aligned with the school’s Diversity, Equity, Inclusion, and Justice (DEIJ) goals.
- Collaborate effectively to foster a welcoming school culture.
- Adapt to shifting priorities while preserving professional boundaries.
- Establish clear expectations for work hours and availability, balancing responsiveness with the need for focus time for the Head of School.
At-Will Employment
This position is considered at-will, meaning employment may be terminated by either the employer or employee at any time, with or without cause or notice, unless otherwise specified in writing.
Disability Accommodations
Sequoyah School provides reasonable accommodations to qualified individuals with disabilities. Please inform us during the application process if you require assistance.
Vaccination Policy
Sequoyah School may require proof of vaccination in accordance with applicable laws and health regulations.
Equal Opportunity Employer Statement
Sequoyah School is an equal opportunity employer and is committed to fostering an inclusive workplace. Applicants are considered without regard to race, color, religion, gender, national origin, sexual orientation, age, disability, or any other legally protected status.
Qualifications
- Minimum 3-5 years of experience in a high-level administrative role, ideally in an educational or nonprofit setting.
- Bachelor’s degree or equivalent preferred
- Proficiency with Microsoft Office, Google Workspace, and task management tools including Asana, as well as knowledge of nonprofit governance preferred.
- Strong communication, organizational, and time-management skills, with the ability to handle multiple projects under pressure.
- High level of discretion and professionalism in handling confidential matters.
- Demonstrated ability to work independently while fostering collaboration.
- Commitment to the school’s mission and DEIJ principles.
About Sequoyah School
A progressive, K-12, independent school based in Pasadena, California.
Connections working at Sequoyah School
More Jobs from This Employer
https://careers.nais.org/jobs/21002747/temporary-administrative-assistant-to-the-head-of-school-and-main-office
Salary : $38 - $42
