What are the responsibilities and job description for the Administrative Assistant position at SER?
Full job description
Be the person behind the scenes of weddings, galas, and special events! As the Administrative Assistant, you will immerse yourself in the magic of creating unforgettable experiences and play a vital role in orchestrating a variety of events and offers a unique opportunity to contribute your creativity and organizational skills to bring our events to life.
If you thrive in a dynamic environment and have a keen eye for detail, we invite you to apply and be part of a team dedicated to crafting enchanting moments in one of the most picture
Work Schedule & Pay :
The work will be in our Office (floral department / warehouse) Monday through Friday from 9 a.m. until 5 p.m., but some weekends and evenings will be required with notice. The hiring rate is $18.00 an hour. The Administrative Assistant will report to the Floral Manager and Warehouse Manager to place orders, follow up with deliveries and manage inventory, coordinate schedules, and provide general support.
Minimum Education, Experience, and Skills
A high school diploma or equivalent. At least one year job experience - A valid drivers license for local pickups and deliveries. Candidates must be able to push, pull, carry and lift up to 50 lbs. to assist event setup as needed.
Preferred Education, Experience, and Skills
Strong candidates will have had exposure to or experience in events. Experience performing basic accounting and Microsoft Office or Google Suite programs would be ideal.
Responsibilities :
This role is best suited to someone who enjoys interacting with other people on a regular basis and is adept at managing multiple projects simultaneously while maintaining accuracy. Responding to inquiries with accurate and complete information in accordance with departmental standards will be a primary responsibility of this role.
The Coordinator will help support the team by assisting with general clerical duties such as answering incoming calls, copying, mailing, filing and data entry. The support position will include handling general requests such as ordering office supplies and scheduling routing maintenance.
Attention to Detail :
Ability to ensure accuracy and precision documentation.
Customer Service Orientation :
Excellent interpersonal and communication skills to interact effectively with clients and vendors.
Dedication to providing exceptional customer service and addressing client needs promptly.
Problem-Solving Abilities :
Capability to anticipate and troubleshoot potential issues surrounding events.
Quick decision-making skills to resolve problems efficiently.
Time Management and Prioritization :
Strong ability to manage time effectively and prioritize tasks based on deadlines.
Capacity to work under pressure and adapt to changing event requirements.
Team Collaboration :
Proficiency in working collaboratively with event teams and coordinating staff.
Effective communication within a team environment to ensure seamless event execution.
Ability to adapt to last-minute changes and accommodate client requests.
Tech-Savviness :
Familiarity and / or the ability to grasp technology associated with event management (maintain and update multiple calendars, inventory software, expense and budget tracking, etc.)
Ability to leverage technology for efficient event coordination and communication.
Professionalism and Poise :
Professional demeanor and presentation. Calm and composed under pressure, maintaining a positive attitude throughout events.
Job Types : Full-time, Temporary
Pay : From $18.00 per hour
Schedule : 8 hour shift
Evenings as needed
Weekends as needed
Ability to reliably commute : Okeechobee and Turnpike
Work Location : In person
Salary : $18