Executive Assistant

Position Description

If you love engaging with high profile and challenging executive administration supporting the U.S. Department of Defense, Serco has a great opportunity for you! As the Executive Administration Support with Serco, you will provide support to the Office of the Assistant Secretary of Defense for Sustainment, Deputy Assistant Secretary of Defense for Product Support within their newly created Regional Sustainment Framework office located in the Pentagon. The organization’s mission is to provides oversight of program sustainment, affordability, and life cycle logistics for major weapon systems acquisition to ensure sustainability and supportability integration early in the acquisition process.

In this role, you will:

• Manage day to day calendar. De-conflict calendar appointments and ensure proper protocols are followed when scheduling senior executive meetings.
• Prepare a daily Read-Ahead package/binder for RSF meetings.
• Coordinate and plan travel via the Defense Travel System (DTS) and prepare and file travel vouchers.
• Prepare and compile work related travel material such as information papers, read-ahead, biographies, and background information for the SES travel destination.
• Maintain an RSF action tracker. Track RSF actions and projects to ensure timely closure.
• Prepare and manage correspondence packages using appropriate templates and use CATMS for coordination of the packages. This includes letters, information memorandums, action memorandums, read-aheads, Congressional reports, etc.)
• Monitor and manage tasking of CATMS related actions.
• Assist and facilitate allies and partner nation personnel visits to the Pentagon and DoD/Contractor facilities within the washington D.C. National Capitol Region (NCR).
• Facilitate the planning and coordination of local in-person, Virtual Teleconferencing (VTC) meetings, Secret VTCs, and Webinars.
• Prepare and distribute meeting materials such as presentations, read-aheads, background papers for RSF related meetings.
• Collaborate with the DASD(PS) Executive Secretary on calendars, travel, other related administrative functions.
• Technical writing and graphics support for brochures, trifolds, and other material related to publishing of strategic messaging.

  Get to know your recruiter:

  https://serco.kzoplatform.com/player/medium/2797363347937301809

Qualifications

To be successful in this role, you will have:

• 5 years of relevant experience of executive administration experience.
• Expertise with DoD communication and commercial software such as DoD’s Correspondence and Task Management System (CATMS), Microsoft Teams, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, and Microsoft Outlook.
• Experience engaging with senior level executive leadership and be familiar with international protocols when working with our allies and partner nations.
• Bachelor’s degree required
  • A Master’s degree can be substituted for 2 years of experience.
  • Associates degree can be substituted for 7 years of experience
• A active DoD Secret Clearance
• Ability to obtain a Common Access Card (CAC)
• U.S. Citizenship is required for this position.
• Ability to travel up to 10% 

If you are interested in supporting and working with our military and a passionate Serco team. Submit your application now for immediate consideration. It only takes a few minutes and could change your career!

Serco Inc. is using this posting for the purpose of responding to a proposal. We are seeking qualified candidates in the event of a contract award. This position is not currently funded/active. Should Serco be awarded the contract, and you meet the qualifications of the position, you will be considered in the selection process.

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000 employees strive to make an impact every day across 100 sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco. If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com.

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.