What are the responsibilities and job description for the Administrative Assistant to Career Training Director position at Serrato Corporation?
Primary Position Objective
Performs a variety of clerical and administrative duties to the Career Training Director.
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Brief Description of Duties
- Receive telephone calls and visitors; handle routine matters personally and route non-routine business to proper staff for consideration.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintain calendar and schedule appointments.
- Attends meetings and prepares and distributes minutes of these meetings.
- Act as liaison between manager or supervisor and other center staff.
- Maintain correspondence control log, receive incoming and outgoing mail and follow-up on dates for action items.
- Arranges meetings and appointments and keeps the Career Training Director advised of scheduled appointments and commitments.
- Perform a variety of clerical and administrative duties; preparation of special reports, maintain files and records, statistical data, and make travel arrangements, as required.
- Type correspondence and other materials, maintain and update residential schedules.
- Maintain the student incentive system and performance evaluation scheduling system including preparation of reports, as assigned.
- Schedule students into academic and vocational classes within compliance of the PRH.
- Works towards meeting performance standard goals.
- Follows CDSS plan and Code of Conduct system daily.
- Adheres to required property control policies and procedures.
- Maintains good housekeeping in all areas and complies with safety practices.
- Complies with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP), Serrato policies and procedures, Job Corps notices and bulletins, and Center policies and procedures.
- Maintain accountability of students and property; adhere to safety practices.
- Maintain inventory of classroom supplies.
- Maintain substitute list; schedule substitutes, as needed.
- Helps students become more employable through continuous reinforcement.
- Demonstrates and abides by Serrato Corporation’s core values and operating principles.
- Models, mentors, monitors appropriate Career Success Standards.
- Participates in PRH mandated staff training. Failure to participate may result in disciplinary action up to and including termination.
- Performs other duties as assigned.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Proficiency with Microsoft Office applications including Word, Power Point, Outlook, and Excel.
- Computer literacy with basic computer functions, email, internet, and basic programs such as Adobe Acrobat.
- Extensive knowledge of standard office practices and procedures. Skill in operation of variety of office machines.
- High level of communication, interpersonal, and organizational skills.
- Ability to work in fast paced deadline-oriented situation.
Experience
One-year secretarial experience required.
Education
High school diploma or equivalent required. Associates in Business Degree preferred.
Certificates/Licenses/Registration
- Valid State Driver's License
Benefits Offered
- Paid Short Term / Long Term Disability and Basic Life Insurance.
- Health care insurance available (medical, dental, vision, critical illness, accident, HSA, and FSA)
- Paid Holidays
- Paid Time Off
- 401(k) retirement plan with company match
- Tuition Reimbursement
- Employee Assistance Counseling Service Programs Available
Disclaimers
- Serrato Corporation is an Equal Opportunity Employer
- Serrato Corporation conducts background checks and drug screens.
