What are the responsibilities and job description for the Office Administrator position at Servi-Sure, LLC?

Location : On-Site, Chicago, IL

Salary : $52,000 - $58,000 annual salary

Hours : Full-time, exempt, 40 hours per week

Servi-Sure is looking for a Bookkeeper and Office Administrator to support a small office. This individual should have a strong attention to detail for overseeing financial and office administration. The individual must enjoy daily multi-tasking and be able to take a logical approach to problem solving. The position involves detailed documentation, implementation of process improvements, along with serving as a liaison to HR and IT. Qualified candidates must be able to work independently, but also as part of a team and be customer centered.

Servi-Sure is the world's leading titanium rack design and fabrication company of anodizing, hard coating, and electro-polishing. Founded in 1959, Servi-sure has been providing customers across the globe with innovative design, expert manufacturing, and unparalleled responsiveness. Service-Sure continues to expand its product line and services to meet customers' needs. Industries utilizing Servi-Sure products include aerospace, automotive, electronica, cosmetics, cookware and military. Servi-Sure is located in the Andersonville area, close to restaurants and attractions, with free, easy street parking.

Benefits : Servi-Sure offers 100% employer paid medical insurance, PTO, paid holidays, paid sick leave, 401k and a profit-sharing plan. Visit our webpage at : https / /

Position Overview

Financial Administration :

Manage account receivables : enter cash receipts / deposits, process wire transfers
Produce AR aging report, review and make calls for collection
Manage accounts payable : enter bills, manage payment calendar
Process daily remote check deposits and bank reconciliation
Coordinate with outsourced accounting firm to prepare reports and close month in system

Office Administration :

Enter sales orders into Sage 100 accounting system

Maintain business files

Coordinate year end projects : holiday candy mailing, shredding, and creating / organizing new files

Coordinate logistics for company representation at annual industry conferences

Organize and coordinate company events

Support office staff with miscellaneous administrative duties, phone calls, mail, maintenance of office equipment

Human Resources :

Serve as HR Administrator (support and liaison) in coordination with outsourced HR firm

Serve as point of contact for HR concerns

Prepare related correspondence and documentation

IT :

Coordinate outsourced services : IT, voice, internet, cellular services and vendors

Support staff with any questions / concerns regarding IT

Qualifications and Requirements :

Associates degree, Business or Accounting field

1-3 years of experience in bookkeeping and office administration

Knowledge of Sage 100 (MAS) accounting software preferred

Proficient in Microsoft Office Suite

Strong administration skills with an attention to detail and ability to keep company matters confidential

Excellent written and verbal communication skills

Must be able to act independently, organize workload, set priorities, and adapt to change

For consideration, please send a cover letter detailing why you are a good match for this position, along with you resume by clicking the apply button.

Servi-Sure is an Equal Opportunity Employer.

Key Words : Financial bookkeeping Office administration, Microsoft Office, Accounting Principles, Organizational Skills, Verbal and Written Communication, Problem Solving, Quick Learning Skills,

Salary : $52,000 - $58,000

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