What are the responsibilities and job description for the Bookkeeper Adminsitrative Assistant position at ServiceMaster TBS?

Job Description

Job Overview

This role is a key support position within the company, handling bookkeeping, accounts payable, and general office administration . Over time, there is an opportunity for growth as this role gradually takes on additional responsibilities, evolving into an Office Manager or Administrative Manager position.

The ideal candidate is detail-oriented, organized, and proactive, with strong bookkeeping experience and administrative skills. Experience with QuickBooks Desktop and accounts payable is required.

Key Responsibilities

Bookkeeping & Accounting

Manage accounts payable and vendor payments using QuickBooks Desktop .
Process work orders, invoices, and payment reconciliations .
Generate financial reports and track outstanding invoices.
Assist with credit card reconciliations and expense tracking .
Handle bank deposits and ensure accurate financial documentation.

Administrative & Office Support

Answer and redirect incoming phone calls professionally.

Manage office supplies and oversee office equipment maintenance.

Organize and maintain company files and records.

Assist with document management and administrative tasks for various projects.

Process and sort mail and assist with correspondence.

HR & Payroll Support

Assist with timekeeping adjustments to maintain accurate payroll records.

Document and record Call Outs and Time Off Requests (PTO / Sick Leave) as needed.

Support Desk (Future Responsibilities)

While not an initial duty, this role may include monitoring and managing the support desk inbox in the future, assisting operations by organizing incoming inquiries and requests.

Required Skills & Qualifications

Proficiency in QuickBooks Desktop (Required).

Experience with Google Suite & Microsoft Office (Excel, Word, Outlook, etc.) .

Strong organizational and multi-tasking abilities.

Excellent written and verbal communication skills.

Ability to handle sensitive and confidential information with discretion.

Strong problem-solving skills and a proactive approach to administrative support.

Bilingual (Spanish) is a plus.

Education & Experience

Associate’s degree or equivalent experience preferred.

Previous experience in bookkeeping, office administration, or HR support is highly desirable.

Schedule & Compensation

Schedule : Monday – Thursday, Onsite

Hours : Approximately 30 hours per week, with potential for growth

Hourly Rate : $25 – $30 per hour (based on experience)

This role presents an exciting career advancement opportunity , allowing the right candidate to take on more responsibilities over time and transition into a management position. If you are looking for a stable, growth-oriented position , we encourage you to apply!

ServiceMaster TBS is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Company Description

At ServiceMaster TBS, we provide customized high-quality commercial cleaning for businesses in Pennsylvania, New Jersey, New York, Connecticut, and Delaware. Locally owned and operated, we care about our neighbors, which include you, our customers, and employees.

Company Description

Salary : $25 - $30

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Bookkeeper Adminsitrative Assistant

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