What are the responsibilities and job description for the Accounting and Bookkeeping Administrator position at Servpro of Champaign/Urbana?
Job Description
Job Description
Benefits :Our Bookkeeper is retiring after 27 years, and we're looking for someone who is willing to stay long-term and grow with us!
Summary :
Provide financial leadership with strategic thinking and exemplify excellent customer service. Manage the company's financial transactions and records, and ensure the business is compliant with current legal requirements. Communicate with management staff to stay updated on jobs, documentation, budgeting, and any customer issues.
Primary Roles and Responsibilities
1. Bookkeeping
a. Maintain accurate records in QuickBooks
b. Create financial reports and perform analysis
c. Monitor and maintain inventory, fixed assets, and business resume
d. Maintain tax, insurance, and compliance requirements
e. Maintain vendors, resources, and subcontractors
2. Cash Management
a. Complete accounts payable activities
b. Complete accounts receivable activities
c. Maintain petty cash fund
d. Prepare and maintain cash management reports
3. Technology Administration
a. Perform technology backups
b. Perform technology setup, protection, and tracking
c. Gather and coordinate hardware and software requirements
d. Maintain relationships with technology vendors
Necessary Experience and Skill Set
A minimum two years of business experience
Working knowledge of current business software technologies
Superb customer service, administrative, and verbal and written communication skills
3 year(s) of experience with QuickBooks Pro (most recent versions)
2 years of experience with collection activities
Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
Polite, confident, and excellent customer service skills, including listening and questioning skills
Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented
Ability to multi-task
Capability to work in a fast-paced, team-oriented office environment
Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
Ability to learn new software, including Xactimate and proprietary software
Experience in the commercial cleaning and restoration or insurance industry is desired but not mandatory
Formal Education / Training
High school diploma / GED
Associate degree in accounting preferred or strong professional background of 2-3 years of bookkeeping experience
Physical and Work Environment Requirements
The role is largely a sedentary role in an office environment, however, some filing is required. The activity would require the ability to lift files, open filing cabinets, and bend or stand on a step-stool as necessary. If a standing desk is preferred that can be accommodated.
Normal Working Hours ,
The position is a full-time working 8 : 00 a.m.5 : 00 p.m., Monday through Friday. This position may require longer hours, and some flexibility in hours may be needed dependent upon business needs.
