Accounts Payable Specialist

Title: Accounts Payable Specialist

FLSA Classification: Full-Time, Non-Exempt

Location: Norwalk, CT

Hourly Range: $24.00 - $28.00 Hourly Rate (Depends on Experience)

DESCRIPTION

Servpro of Stamford, serving the Fairfield County (Norwalk, CT) area is seeking an experienced candidate to fill the role of the Accounts Payable Specialist. In this role, the successful individual will assist the Controller with accounts payable responsibilities for a multi-franchise residential and commercial mitigation business and its affiliated companies (Mitigation Reconstruction and Northeast Abatement).

The Accounts Payable Specialist is detail-oriented, highly organized, energetic, who will take the initiative to provide day to day accounting operations in a high volume and fast-paced office environment while maintaining a smooth operational paper flow.

As an Accounts Payable Specialist, you will be responsible for providing full bookkeeping functions to ensure the efficient operation of the Finance Department. This position is full-time 40 hours and on-site at our Norwalk, CT Office. (Not eligible for Hybrid or Remote)

Essential Duties & Responsibilities

• Complete all accounts payable tasks, including review and processing of vendor/subcontractor invoices, obtaining necessary approvals, and preparing invoices for payment.
• Post all credit card charges, scan receipts and expenses to the correct general ledger accounts in QuickBooks Online (QBO) monthly.
• Track, scan receipts and post all credit card charges and expenses to the correct general ledger accounts in QBO on a monthly basis.
• Track, scan and file gas receipts for each gas expense report for each department daily or as required.
• Post all royalty expenses.
• Ensure that purchase orders match services receipt or invoices by reviewing the quantities and total price.
• Track and enter sales and marketing lead fees.
• Setup new vendors, collect COIs and W9s from vendors.
• Provide W-9 and 1099 information as needed.
• Record all purchased assets, track, and handle the depreciation of all assets monthly.
• Back-up support and generate Servpro invoices in QuickBooks Online that match estimates.
• Back-up support and allocate the correct tax rates to line items on the invoices.
• Assist with tracking all billed and revised invoice totals daily on an ongoing basis.
• Review and confirm expense reports and other check requests.
• Reconcile vendor statements to ensure AP bills are current and accurate.
• Assist with month-end closing.
• Filing and other duties as assigned.

Other

• Other ad-hoc duties assigned and requested by management.

REQUIREMENTS, DESIRED KNOWLEDGE, AND SKILLS:

• 3-5 years proficiency in relevant computer software: QuickBooks Desktop and Online.
• 3-5 years of experience in accounts receivable and general accounting.
• Knowledge of Servpro billing is a plus!
• Previous experience in a cleaning, restoration or construction industry is a plus!
• Knowledge of sales and use tax.
• Experience with specialized invoicing.
• Knowledge of general accounting principles and bookkeeping procedures.
• Knowledge of regulatory standards and compliance requirements.
• Excellent time management skills to prioritize and complete a wide variety of tasks throughout the day.
• Accuracy and Attention to detail is a must.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills
• Patience and listening skills to respond appropriately and interact positively with all staff, vendors, and clients.
• Capable of working in a fast-paced, and team-oriented environment.

EDUCATION

• High school diploma, required.
• Associates degree in finance or business administration, preferred.

COMPENSATION & BENEFITS

We offer competitive pay as well as comprehensive benefits for all full-time employees. If you feel that you meet the above criteria and are intrigued by the opportunity to work for a dynamic, fast-paced company, please contact us.

Schedule:

• 8 Hour Day / 40 hours per week (Mon-Fri), flexible to work overtime when required.
• You are also expected to attend all Servpro of Stamford staff meetings.

Overtime Requirement:

We are a 24/7 Emergency Services business. You will occasionally be expected to work nights and weekends to assist our customers in their time of need during storms, cold weather, and other natural or man-made emergency situations.

WORKING CONDITIONS

Environment: This position will be in-office environment; not eligible for hybrid or remote.

Ability to commute:

• Norwalk, CT 06851:

Reliably commute or planning to relocate before starting work (Required)

Physical Demands:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light work that includes moving objects up to 20 pounds may be required.

Please Note:

Our Office is Pet Friendly; you will find a dog around the office a few days a week!

ABOUT SERVPRO

History

SERVPRO of Stamford, serving the Fairfield County (Norwalk) area understands the stress and worry that comes with a fire or water damage and the disruption it causes to your life, home, or business. Our goal is to help minimize the interruption to your life and quickly make it "Like it never even happened.” SERVPRO of Stamford, serving the Fairfield County area specializes in the cleanup and restoration of residential and commercial property after a fire, smoke or water damage. SERVPRO of Stamford, serving the Fairfield County area can also mitigate mold and mildew from your home or business.

Importance of Community

Many leaders in our business were born, raised, and have raised families of their own in Fairfield County. Our neighbors are very important to us. For over 35 years we have helped thousands of people and businesses to recover from disaster as quickly as possible.

Training

We pride ourselves in being the best in the industry, and the best in the community. That’s why our staff is highly trained in property damage restoration. From initial and ongoing training at SERVPRO’s Franchise Facility for regular IICRC-industry certification, our technicians are equipped with the knowledge and tools to restore your property.

Job Type: Part-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• What is your desired hourly rate for a new job opportunity?

Experience:

• QuickBooks: 3 years (Required)
• Accounting: 3 years (Required)
• Microsoft Excel: 3 years (Preferred)

Ability to Commute:

• Norwalk, CT 06851 (Required)

Ability to Relocate:

• Norwalk, CT 06851: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $28