What are the responsibilities and job description for the Accounting Assistant II position at SESI Consulting Engineers?
SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.
Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.
SESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies".
SESI Offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few.
SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.
SUMMARY:
Looking for an outgoing, detail oriented, team player that embraces change and enjoys a challenge. This position provides exposure to all engineering departments and management levels. It is deadline and detail driven. Successful applicants will be able to develop strong rapports internally and externally, learn new technology quickly, work to deadlines and prioritize effectively.
Responsible for the accurate and timely generation and recording of financial documents and financial transactions. This position is expected to support the initiatives and goals of the Accounting Manager, particularly as relates to the Accounts Payable function.
This position is expected to operate under supervision from a manager and will work as part of a team. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm.
The Accounting Assistant II has an intermediate understanding of bookkeeping and accounting principles.
Primary Responsibilities include but are not limited to the following. Other duties may be assigned.
Communication:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Work Environment
Due to the collaborative nature of this role, it is important that this team member’s regular working schedule aligns with the company’s and fall within 8:30 AM-5:00PM. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.
Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.
SESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies".
SESI Offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few.
SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.
SUMMARY:
Looking for an outgoing, detail oriented, team player that embraces change and enjoys a challenge. This position provides exposure to all engineering departments and management levels. It is deadline and detail driven. Successful applicants will be able to develop strong rapports internally and externally, learn new technology quickly, work to deadlines and prioritize effectively.
Responsible for the accurate and timely generation and recording of financial documents and financial transactions. This position is expected to support the initiatives and goals of the Accounting Manager, particularly as relates to the Accounts Payable function.
This position is expected to operate under supervision from a manager and will work as part of a team. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm.
The Accounting Assistant II has an intermediate understanding of bookkeeping and accounting principles.
Primary Responsibilities include but are not limited to the following. Other duties may be assigned.
Communication:
- Collaborates with all departments including Accounting, Administration and Engineering to ensure open, timely and accurate communication.
- Answers all vendor, client and internal staff inquiries in a timely and friendly fashion.
- Prepares and distributes correspondence with internal and external parties, which may be confidential in nature.
- Explains basic accounting procedures and financial information to internal and external parties as needed.
- Protects organization's values by keeping information confidential.
- Adheres to company procedures.
- Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
- Assists with obtaining and maintaining corporate registrations, licenses and contracts to ensure compliance with state, federal and company requirements.
- Documents departmental procedures. Implements and documents changes as needed.
- Records financial transactions into an automated accounting system which requires on the spot independent decisions for online date entry This will primarily include, but is not limited to, the recording of vendor bills, credit memos, credit card charges, and company payments.
- Prepares, assembles, tabulates, and verifies vendor bills, requisitions, and purchase orders.
- Enters data and performs reconciliations and comparisons of data using pre-established worksheets.
- Maintains databases by entering new and updated vendor and account information.
- Prepares and maintains records and tables for internal and external accounts.
- Assists in the year-end reporting, as needed.
- May participate in and contribute to project-based initiatives.
- Adheres to schedules and timelines for projects.
- Assists in the design and creation of financial reports.
- Generates and distributes reports for further review and analysis (weekly, monthly, etc.)
- Reviews, and may interpret reports.
- Assists with the processing of accurate and timely year end reports.
- Collects, tracks and organizes reports and documents for filing and processing of data.
- Assists with related bookkeeping functions as needed.
- Backs up other team members as needed.
- May perform the duties of the Accounting Assistant I level.
- Updates job knowledge by participating in educational opportunities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Highly organized with great attention to detail. Able to prioritize and manage time effectively. Strong communication and people skills. Must be comfortable in a fast paced, highly interactive environment. Required to effectively collaborate with internal and external departments
- Bachelor's degree (B. A.) in Finance, Accounting Economics, Business or a related field (Preferred). A minimum of three years of experience (Preferred)
- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Basic math skills for addition, subtraction, division, multiplication. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
- Knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Work Environment
Due to the collaborative nature of this role, it is important that this team member’s regular working schedule aligns with the company’s and fall within 8:30 AM-5:00PM. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.
