Assistant Director of Advancement

Title:  Assistant Director of Advancement

Supervisor:  Principal and Director of Advancement

General Description

The Assistant Director of Advancement is a member of a collaborative team that assures that the Advancement Office is driven toward the overall vision and mission of the school. The role is multifaceted, requiring a blend of organizational, communication, marketing, fundraising, and strategic skills.

Key responsibilities:

1. Fundraising Strategy and Planning
2. Donor Management
3. Event Coordination
4. Data Management and Analysis
5. Team Collaboration
6. Budget Management
7. Stewardship and Recognition

Essential Job Functions

1. Assist in the development of fundraising strategies, campaigns, and annual giving programs.
2. Help set fundraising goals and monitor progress toward achieving such goals.
3. Conduct research on potential donors, foundations, and grant opportunities.
4. Generating reports and providing data analysis for all fundraising campaigns and events using the Microsoft Office Suite and  Raiser’s Edge.
5. Importing and exporting data between various software products.
6. Maintain and update donor records and manage donor relationships.
7. Assist in building and cultivating strong relationships with current and prospective donors.
8. Acknowledge and recognize donor contributions, ensuring timely follow-ups.
9. Coordinate donor events and engagement activities to strengthen relationships.
10. Prepare and generate monthly financial reports for the Advancement Department, ensuring accuracy and addressing any discrepancies or incorrect entries.
11. Help plan and execute fundraising events, including galas, auctions, and donor appreciation events.
12. Coordinate logistics, such as venue selection, catering, and invitations.
13. Work with vendors, volunteers, and staff to ensure successful event execution.
14. Support the promotion and marketing of events to attract attendees and sponsors.
15. Draft and send fundraising communications, such as newsletters, direct mail, and emails.
16. Support the creation of fundraising materials (brochures, presentations, etc.).
17. Assist with social media and digital marketing campaigns to promote fundraising efforts.
18. Cultivate new donor relationships through outreach and engagement initiatives.

1. Other duties as assigned by the Principal and/or Advancement Director.

Knowledge, Skills, and Abilities

1. Maintain accurate records of donations, pledges, and interactions with donors.
2. Analyze fundraising data to identify trends, opportunities, and areas for improvement.
3. Provide regular updates and reports to leadership on fundraising performance.
4. Work closely with the fundraising team and other departments to align efforts with organizational goals.
5. Support the Director in managing volunteers, interns, and other staff who may assist with fundraising activities.
6. Attend meetings and collaborate with external stakeholders, such as corporate partners and board members, to further the fundraising mission.
7. Assist with managing the budget for fundraising campaigns and events.
8. Ensure that fundraising efforts stay within budget while maximizing returns.
9. Track and report on fundraising expenditures to ensure proper financial oversight.
10. Help develop stewardship programs to thank and recognize donors for their support.
11. Organize donor recognition activities, such as thank-you notes, plaques, and recognition in event materials.
12. Foster long-term relationships by providing updates on how donations are being used to support the organization’s mission.
13. Generating any reports requested by the Finance Department (i.e. audit reports, capital campaign pledge status reports) and ensure balance of funds between the departments.

Minimum Qualifications

1. Bachelor's degree preferred
2. Minimum of two years of employment experience in major gifts, campaigns, or planned giving for non-profit organizations. 
3. Excellent interpersonal, oral, and written communication skills. 
4. Proven project management skills. 
5. Highly self-directed with an attention to detail and ability to organize effectively.